Conflict-Free Solutions
for Users of Commercial Real Estate.
If you're transacting real estate, evaluating real estate, or managing real estate—we can help.
CONFLICT-FREE SOLUTIONS
for Users of Commercial Real Estate.
If you're transacting real estate, evaluating real estate, or managing real estate—we can help.
Real Estate Aligned with Your Business Goals
We understand that real estate is one of your largest assets and occupancy costs are one of your largest expenses.
As commercial real estate brokers and advisors, we’ve helped countless organizations across the globe navigate the challenges of commercial real estate decision-making and transaction execution. The results are real estate solutions that align with your unique business objectives.
Best in Class in Every Market in the World
Are you transacting commercial real estate?
Whether you are leasing, buying, subleasing, selling or anything in between, we can help.
Are you evaluating commercial real estate?
Whether you need help optimizing your real estate portfolio, or guidance making a decision about a specific real estate asset, we can help.
Are you managing commercial real estate?
Whether you need to outsource the management of your facilities entirely or you need additional support for your in-house team — from bricks and mortar to nuts and bolts, we can help.
Ready to Talk?
(BlogPost: {CMSContentType=Optional[BLOG_POST], ab=false, abMaster=false, abStatus=null, abTestId=null, abVariation=false, abVariationAutomated=false, absoluteUrl=https://allegrorealty.com/articles/how-to-develop-work-order-submission-process, afterPostBody=null, allModules=1 object module(s) and 0 layout section module(s), allWidgets=[{body={module_id=79002237368, title_image={alt=warehouse5, height=600, loading=lazy, max_height=600, max_width=800, size_type=auto, src=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/warehouse5.jpg, width=800}}, css={}, child_css={}, id=module_16576370385602, name=module_16576370385602, type=module, order=7, label=hero-title-image, smart_type=null, styles={}, module_id=79002237368}], allowedSlugConflict=false, allowedSlugConflictColumn=false, ampUrl=https://allegrorealty.com/articles/how-to-develop-work-order-submission-process?hs_amp=true, analytics=null, analyticsFieldsMap={CONTENT_GROUP_ID=long_value: 77566846315
, BLOG_AUTHOR_ID=long_value: 80349422875
, TAG_IDS=long_list_value {
long_value: 77269686313
long_value: 77269686317
long_value: 77270935654
long_value: 77570820764
}
, NAME=string_value: "How To Develop an Efficient Work Order Submission Process"
, HTML_TITLE=string_value: "How To Develop an Efficient Work Order Submission Process"
, PUBLISH_STATUS_ID=long_value: 2
, URL=string_value: "https://allegrorealty.com/articles/how-to-develop-work-order-submission-process"
, CREATED_TIMESTAMP=long_value: 1683914791822
, PUBLISHED_TIMESTAMP=long_value: 1685025660000
, CAMPAIGN_GUIDS=string_list_value {
string_value: "1cc4da4d-f5e6-4701-86a3-444580a2b2be"
}
, CONTENT_TYPE_CODE=long_value: 3
}, analyticsForeignIndexObjectType=Optional[BLOG_POST], analyticsPageId=115340474724, analyticsPageType=blog-post, approvalStatus=null, archived=false, archivedAt=0, archivedInDashboard=false, areCommentsAllowed=true, attachedStylesheets=[], audienceAccess=PUBLIC, author=null, authorAt=1685025660803, authorEmail=null, authorFullName=null, authorId=13028929, authorName=null, authorUserId=13028929, authorUsername=null, automated=false, automatedAbMaster=false, blogAuthor=Allegro, blogAuthorId=80349422875, blogPostAuthor=Allegro, blogPostScheduleTaskUid=null, blogPublishInstantEmailCampaignId=null, blogPublishInstantEmailRetryCount=0, blogPublishInstantEmailTaskUid=null, blogPublishToSocialMediaTask=DONE_NOT_SENT, blueprintTypeId=0, body=BlogPost 115340474724 How To Develop an Efficient Work Order Submission Process, businessUnitId=null, campaign=1cc4da4d-f5e6-4701-86a3-444580a2b2be, campaignName=Blog, campaignUtm=Blog, category=BLOG_POST, categoryId=3, clonedFrom=106007270192, commentCount=0, commentList=[], composeBody=null, compositionId=0, contentAccessRuleIds=[], contentAccessRuleTypes=[], contentGroup=77566846315, contentGroupId=77566846315, contentGroupIdForDb=77566846315, contentTypeCategory=BLOG_POST, contentTypeCategoryId=3, contentTypeId=null, cosObjectType=CONTENT, created=1683914791822, createdById=13028929, createdTime=2023-05-12T18:06:31.822Z, crmObjectId=null, css={}, cssText=, ctaClicks=null, ctaViews=null, currentState=PUBLISHED, currentlyPublished=true, deferDynamicValues=false, deletedAt=0, deletedBy=null, domain=, dynamicPageDataSourceCrmObject=false, dynamicPageDataSourceDataQuery=false, dynamicPageDataSourceHubDbTable=false, dynamicPageDataSourceId=null, dynamicPageDataSourceType=null, dynamicPageHubDbTableId=null, enableDomainStylesheets=null, enableDomainStylesheetsColumn=null, enableGoogleAmpOutput=true, enableGoogleAmpOutputOverride=false, enableLayoutStylesheets=null, enableLayoutStylesheetsColumn=null, errors=[], featuredImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Blog%20Images/efficient%20work%20order%20process.png, featuredImageAltText=files in a row, featuredImageAltTextColumn=null, featuredImageColumn=null, featuredImageHeight=732, featuredImageLength=0, featuredImageWidth=1102, flexAreas={}, folderId=null, footerHtml=null, freezeDate=1685025660000, generateJsonLdEnabled=false, generateJsonLdEnabledOverride=true, hasContentAccessRules=false, hasUserChanges=true, headHtml=null, header=null, htmlTitle=How To Develop an Efficient Work Order Submission Process, htmlTitleColumn=null, id=115340474724, includeDefaultCustomCss=null, includeDefaultCustomCssColumn=null, isCaptchaRequired=false, isDraft=false, isInstantEmailEnabled=false, isPublished=true, isSocialPublishingEnabled=false, isStagedPage=false, jsonBody={"html_title":"How To Develop an Efficient Work Order Submission Process","public_access_rules":[],"public_access_rules_enabled":false,"keywords":[],"tag_ids":[77269686313,77269686317,77270935654,77570820764],"topic_ids":[77269686313,77269686317,77270935654,77570820764],"enable_google_amp_output_override":false,"generate_json_ld_enabled":true,"composition_id":0,"use_featured_image":true,"post_summary":"<div class=\"entry-header table\">\n<div class=\"cell\"><!--\n\t\t\t<div class=\"entry-meta\">\n\t\t\t\t<p>Posted on August 26, 2021 by Tim Anderson</p>\n\t\t\t</div>\n--></div>\n</div>\n<div class=\"entry-content\">\n<p><span data-contrast=\"auto\">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast=\"auto\">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast=\"auto\">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><strong><span data-contrast=\"auto\">That's where work order requests come into play.</span></strong><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\"></span></p></div>","post_body":"<div class=\"entry-header table\">\n<div class=\"cell\"><!--\n\t\t\t<div class=\"entry-meta\">\n\t\t\t\t<p>Posted on August 26, 2021 by Tim Anderson</p>\n\t\t\t</div>\n--></div>\n</div>\n<div class=\"entry-content\">\n<p><span data-contrast=\"auto\">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast=\"auto\">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast=\"auto\">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><strong><span data-contrast=\"auto\">That's where work order requests come into play.</span></strong><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\"><!--more-->Work orders are formally approved descriptions of needed maintenance that ensure tasks are completed in a timely and organized manner. A work order typically falls into one of the following categories: </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<ul>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Safety work order. </span></strong><span data-contrast=\"none\">Protects employees against harm from instances like a broken window or damaged step. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Emergency work order. </span></strong><span data-contrast=\"none\">Opened to prevent loss of life or important assets. One example is fixing a gas leak. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Reactive general maintenance work order. </span></strong><span data-contrast=\"none\">Fixes broken or damaged assets, like plumbing or HVAC systems. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"4\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Preventive and predictive maintenance requests. </span></strong><span data-contrast=\"none\">Pre-scheduled requests that address routine tasks and prevent future issues. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n</ul>\n<p><span data-contrast=\"auto\">Without an efficient work order submission process, many of these issues may be left unresolved, leading to unhappy employees and customers, and a potentially dangerous environment. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\">Continue reading for the steps you need to develop an efficient work order process and to better understand the benefits of successfully implementing one. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<h2>7 Steps to an Efficient Work Order Submission Process</h2>\n<p><strong><span style=\"font-weight: 400;\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\"><span>An effective work order submission process facilitates clear communication, efficient resource utilization, accountability, and prioritization of requests.</span><span> Here are seven steps you can take to create a process that works for everyone involved. </span></span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong><span style=\"font-weight: 400;\"></span></p>\n<h3>1. Define the Work Order Process </h3>\n<h3><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\">Identifying and defining each step of your work order process, from submission to completion, should be the first action you take when creating a process for your team. </span></span></span></strong><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\" style=\"font-weight: bold;\">Be sure to document the steps in a clear and concise manner</span><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\"> so that everyone involved understands what's happening and knows what is expected of them.</span> </span></span></strong></h3>\n<h3>2. Automate the Work Order Process </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Manual work order processes may suffice for smaller operations, but digital systems can help automate the work order submission process for employees, facilities managers, and contractors. When implemented properly, they can also reduce errors, improve communication, and save time. </span></span></strong></p>\n<h3>3. Standardize the Work Order Process </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">To ensure all work orders are received in a consistent and comprehensible way, establish a standardized, user friendly format for work order requests. Require necessary information like job description, location, priority, and deadline so that your team has everything they need to complete the request. </span></span></strong></p>\n<h3> 4. Assign Responsibilities </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Assign clear responsibilities to each team member involved in the work order process, including who is responsible for submitting, approving, and completing work orders. This will eliminate confusion and improve the overall efficiency of work order completions. </span></span></strong></p>\n<h3>5. Implement Tracking and Reporting<strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong></h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Using your digital work order system, you can track metrics like status updates, completion times, and any issues or delays. Consistent tracking and reporting not only helps identify bottlenecks or inefficiencies in the process, but also allows for continuous improvement. </span></span></strong></p>\n<h3>6. Train Employees and Get Them Comfortable With the Process</h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Ensure everyone is aware of their responsibilities and comfortable with the work order system. By providing training on how to use the system, offering incentives, and emphasizing the importance of reporting maintenance issues, you can ensure a smooth and efficient work order process—ultimately leading to better productivity and satisfaction among employees. </span></span></strong></p>\n<h3>7. Continuously Review and Improve <strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong></h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Once you have a work order submission process in place, make an effort to regularly review it. Encourage employees to provide feedback on what’s working and what’s not so that you can make changes to improve the process. </span></span></strong></p>\n<h2>The Benefits of a Successful Work Order Process </h2>\n<p><span data-contrast=\"auto\">A well-oiled work order process yields a number of benefits. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<ul>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Improved productivity. </span></strong><span data-contrast=\"none\">A work order submission process </span><strong><span data-contrast=\"none\">h</span></strong><span data-contrast=\"none\">elps employees get the information they need quickly and easily, ultimately reducing delays and improving productivity.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Better communication. </span></strong><span data-contrast=\"none\">When responsibilities and tasks are clear, there is less room for miscommunication errors. Not only does a work order process ensure that the right jobs are done at the right time, but it also ensure everyone involved is on the same page.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Cost savings. </span></strong><span data-contrast=\"none\">Properly organizing and managing work order submissions enable you to identify potential issues early on, reducing the risk of expensive downtime or repairs.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Improved customer and employee satisfaction. </span></strong><span data-contrast=\"none\">As work orders are processed more quickly and efficiently, you will see an uptick in customer and employee satisfaction. Not only are your facilities in better shape, but your users feel heard and respected. </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Enhanced data tracking. </span></strong><span data-contrast=\"none\">Having a work order process in place, especially a digital one, makes it much easier to identify trends and areas for improvement. Work order data can also be used to make better-informed decisions about how to allocate resources and improve operations. </span><span data-ccp-props=\"{"201341983":0,"335559740":276}\"> </span></li>\n</ul>\n<h2>Preserve the Value of Your Properties </h2>\n<p>Strategic facilities management is a key part of preserving and maintaining the overall value of your property—and ultimately should not go ignored. <br><br>If you want to augment or outsource facilities management, <span style=\"font-weight: bold;\">we can support your current in-house resources or become your single-source facility management solution.</span> Download this free step-by-step guide to see how we approach facility management services. </p>\n<p>{{cta('de04042d-e22b-4817-a897-29b0568e0be3','justifycenter')}}</p>\n<p style=\"text-align: center;\"><!--HubSpot Call-to-Action Code --> <span class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-7da5fa7d-b366-4b54-b4b9-efd9c94acbea\"> <span class=\"hs-cta-node hs-cta-7da5fa7d-b366-4b54-b4b9-efd9c94acbea\" id=\"7da5fa7d-b366-4b54-b4b9-efd9c94acbea\" style=\"visibility: visible;\" data-hs-drop=\"true\"><a id=\"cta_button_6374170_6d9d8d74-010a-4704-b9fb-5cb12ce89039\" class=\"cta_button\" href=\"https://cta-service-cms2.hubspot.com/ctas/v2/public/cs/c/?cta_guid=6d9d8d74-010a-4704-b9fb-5cb12ce89039&signature=AAH58kFkSDfi5iVj1Y5V-Vw-H0_7QbyTLg&placement_guid=7da5fa7d-b366-4b54-b4b9-efd9c94acbea&canon=https%3A%2F%2Fwww.allegrorealty.com%2Funcategorized%2Flease-buyout-vs-sublease-analyzing-your-options%2F&portal_id=6374170&__hstc=218748358.75282537eba5618ddd18ee4c86545daa.1658941700937.1658941700937.1658941700937.1&__hssc=218748358.27.1658941700937&__hsfp=1561754925&hsutk=75282537eba5618ddd18ee4c86545daa\" target=\"_blank\" rel=\"noopener\" cta_dest_link=\"https://www.allegrorealty.com/subscribe/\"></a></span>\n<script charset=\"utf-8\" src=\"//js.hubspot.com/cta/current.js\"></script>\n<script type=\"text/javascript\">\n\t\thbspt.cta.load(6374170, '7da5fa7d-b366-4b54-b4b9-efd9c94acbea', {});\n\t\t</script>\n</span> <!-- end HubSpot Call-to-Action Code --></p>\n<!-- .entry-footer --></div>\n<!-- .entry-content -->","rss_summary":"<div class=\"entry-header table\">\n<div class=\"cell\"><!--\n\t\t\t<div class=\"entry-meta\">\n\t\t\t\t<p>Posted on August 26, 2021 by Tim Anderson</p>\n\t\t\t</div>\n--></div>\n</div>\n<div class=\"entry-content\">\n<p><span data-contrast=\"auto\">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast=\"auto\">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast=\"auto\">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><strong><span data-contrast=\"auto\">That's where work order requests come into play.</span></strong><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\"></span></p></div>","rss_body":"<div class=\"entry-header table\">\n<div class=\"cell\"><!--\n\t\t\t<div class=\"entry-meta\">\n\t\t\t\t<p>Posted on August 26, 2021 by Tim Anderson</p>\n\t\t\t</div>\n--></div>\n</div>\n<div class=\"entry-content\">\n<p><span data-contrast=\"auto\">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast=\"auto\">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast=\"auto\">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><strong><span data-contrast=\"auto\">That's where work order requests come into play.</span></strong><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\"><!--more-->Work orders are formally approved descriptions of needed maintenance that ensure tasks are completed in a timely and organized manner. A work order typically falls into one of the following categories: </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<ul>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Safety work order. </span></strong><span data-contrast=\"none\">Protects employees against harm from instances like a broken window or damaged step. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Emergency work order. </span></strong><span data-contrast=\"none\">Opened to prevent loss of life or important assets. One example is fixing a gas leak. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Reactive general maintenance work order. </span></strong><span data-contrast=\"none\">Fixes broken or damaged assets, like plumbing or HVAC systems. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"4\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Preventive and predictive maintenance requests. </span></strong><span data-contrast=\"none\">Pre-scheduled requests that address routine tasks and prevent future issues. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n</ul>\n<p><span data-contrast=\"auto\">Without an efficient work order submission process, many of these issues may be left unresolved, leading to unhappy employees and customers, and a potentially dangerous environment. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\">Continue reading for the steps you need to develop an efficient work order process and to better understand the benefits of successfully implementing one. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<h2>7 Steps to an Efficient Work Order Submission Process</h2>\n<p><strong><span style=\"font-weight: 400;\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\"><span>An effective work order submission process facilitates clear communication, efficient resource utilization, accountability, and prioritization of requests.</span><span> Here are seven steps you can take to create a process that works for everyone involved. </span></span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong><span style=\"font-weight: 400;\"></span></p>\n<h3>1. Define the Work Order Process </h3>\n<h3><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\">Identifying and defining each step of your work order process, from submission to completion, should be the first action you take when creating a process for your team. </span></span></span></strong><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\" style=\"font-weight: bold;\">Be sure to document the steps in a clear and concise manner</span><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\"> so that everyone involved understands what's happening and knows what is expected of them.</span> </span></span></strong></h3>\n<h3>2. Automate the Work Order Process </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Manual work order processes may suffice for smaller operations, but digital systems can help automate the work order submission process for employees, facilities managers, and contractors. When implemented properly, they can also reduce errors, improve communication, and save time. </span></span></strong></p>\n<h3>3. Standardize the Work Order Process </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">To ensure all work orders are received in a consistent and comprehensible way, establish a standardized, user friendly format for work order requests. Require necessary information like job description, location, priority, and deadline so that your team has everything they need to complete the request. </span></span></strong></p>\n<h3> 4. Assign Responsibilities </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Assign clear responsibilities to each team member involved in the work order process, including who is responsible for submitting, approving, and completing work orders. This will eliminate confusion and improve the overall efficiency of work order completions. </span></span></strong></p>\n<h3>5. Implement Tracking and Reporting<strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong></h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Using your digital work order system, you can track metrics like status updates, completion times, and any issues or delays. Consistent tracking and reporting not only helps identify bottlenecks or inefficiencies in the process, but also allows for continuous improvement. </span></span></strong></p>\n<h3>6. Train Employees and Get Them Comfortable With the Process</h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Ensure everyone is aware of their responsibilities and comfortable with the work order system. By providing training on how to use the system, offering incentives, and emphasizing the importance of reporting maintenance issues, you can ensure a smooth and efficient work order process—ultimately leading to better productivity and satisfaction among employees. </span></span></strong></p>\n<h3>7. Continuously Review and Improve <strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong></h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Once you have a work order submission process in place, make an effort to regularly review it. Encourage employees to provide feedback on what’s working and what’s not so that you can make changes to improve the process. </span></span></strong></p>\n<h2>The Benefits of a Successful Work Order Process </h2>\n<p><span data-contrast=\"auto\">A well-oiled work order process yields a number of benefits. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<ul>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Improved productivity. </span></strong><span data-contrast=\"none\">A work order submission process </span><strong><span data-contrast=\"none\">h</span></strong><span data-contrast=\"none\">elps employees get the information they need quickly and easily, ultimately reducing delays and improving productivity.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Better communication. </span></strong><span data-contrast=\"none\">When responsibilities and tasks are clear, there is less room for miscommunication errors. Not only does a work order process ensure that the right jobs are done at the right time, but it also ensure everyone involved is on the same page.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Cost savings. </span></strong><span data-contrast=\"none\">Properly organizing and managing work order submissions enable you to identify potential issues early on, reducing the risk of expensive downtime or repairs.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Improved customer and employee satisfaction. </span></strong><span data-contrast=\"none\">As work orders are processed more quickly and efficiently, you will see an uptick in customer and employee satisfaction. Not only are your facilities in better shape, but your users feel heard and respected. </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Enhanced data tracking. </span></strong><span data-contrast=\"none\">Having a work order process in place, especially a digital one, makes it much easier to identify trends and areas for improvement. Work order data can also be used to make better-informed decisions about how to allocate resources and improve operations. </span><span data-ccp-props=\"{"201341983":0,"335559740":276}\"> </span></li>\n</ul>\n<h2>Preserve the Value of Your Properties </h2>\n<p>Strategic facilities management is a key part of preserving and maintaining the overall value of your property—and ultimately should not go ignored. <br><br>If you want to augment or outsource facilities management, <span style=\"font-weight: bold;\">we can support your current in-house resources or become your single-source facility management solution.</span> Download this free step-by-step guide to see how we approach facility management services. </p>\n<p>{{cta('de04042d-e22b-4817-a897-29b0568e0be3','justifycenter')}}</p>\n<p style=\"text-align: center;\"><!--HubSpot Call-to-Action Code --> <span class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-7da5fa7d-b366-4b54-b4b9-efd9c94acbea\"> <span class=\"hs-cta-node hs-cta-7da5fa7d-b366-4b54-b4b9-efd9c94acbea\" id=\"7da5fa7d-b366-4b54-b4b9-efd9c94acbea\" style=\"visibility: visible;\" data-hs-drop=\"true\"><a id=\"cta_button_6374170_6d9d8d74-010a-4704-b9fb-5cb12ce89039\" class=\"cta_button\" href=\"https://cta-service-cms2.hubspot.com/ctas/v2/public/cs/c/?cta_guid=6d9d8d74-010a-4704-b9fb-5cb12ce89039&signature=AAH58kFkSDfi5iVj1Y5V-Vw-H0_7QbyTLg&placement_guid=7da5fa7d-b366-4b54-b4b9-efd9c94acbea&canon=https%3A%2F%2Fwww.allegrorealty.com%2Funcategorized%2Flease-buyout-vs-sublease-analyzing-your-options%2F&portal_id=6374170&__hstc=218748358.75282537eba5618ddd18ee4c86545daa.1658941700937.1658941700937.1658941700937.1&__hssc=218748358.27.1658941700937&__hsfp=1561754925&hsutk=75282537eba5618ddd18ee4c86545daa\" target=\"_blank\" rel=\"noopener\" cta_dest_link=\"https://www.allegrorealty.com/subscribe/\"></a></span>\n<script charset=\"utf-8\" src=\"//js.hubspot.com/cta/current.js\"></script>\n<script type=\"text/javascript\">\n\t\thbspt.cta.load(6374170, '7da5fa7d-b366-4b54-b4b9-efd9c94acbea', {});\n\t\t</script>\n</span> <!-- end HubSpot Call-to-Action Code --></p>\n<!-- .entry-footer --></div>\n<!-- .entry-content -->","blog_post_schedule_task_uid":null,"blog_publish_to_social_media_task":"DONE_NOT_SENT","blog_publish_instant_email_task_uid":null,"blog_publish_instant_email_campaign_id":null,"blog_publish_instant_email_retry_count":0,"header":null,"published_at":1685025660797,"layout_sections":{},"past_mab_experiment_ids":[],"meta_description":"Use these steps to create an efficient work order submission process, ultimately streamlining your facilities management efforts. ","meta_keywords":null,"head_html":null,"footer_html":null,"attached_stylesheets":[],"enable_domain_stylesheets":null,"include_default_custom_css":null,"featured_image_alt_text":"files in a row","enable_layout_stylesheets":null,"tweet":null,"tweet_at":null,"campaign_name":"Blog","campaign_utm":"Blog","tweet_immediately":false,"publish_immediately":false,"security_state":"NONE","scheduled_update_date":0,"placement_guids":[],"property_for_dynamic_page_title":null,"property_for_dynamic_page_slug":null,"property_for_dynamic_page_meta_description":null,"property_for_dynamic_page_featured_image":null,"property_for_dynamic_page_canonical_url":null,"preview_image_src":null,"legacy_blog_tabid":null,"legacy_post_guid":"","performable_variation_letter":null,"style_override_id":null,"has_user_changes":true,"css":{},"css_text":"","unpublished_at":0,"published_by_id":13028929,"allowed_slug_conflict":false,"link_rel_canonical_url":null,"page_redirected":false,"page_expiry_enabled":false,"page_expiry_date":null,"page_expiry_redirect_id":null,"page_expiry_redirect_url":null,"deleted_by":null,"state_when_deleted":null,"cloned_from":106007270192,"staged_from":null,"personas":[],"compose_body":null,"featured_image":"https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Blog%20Images/efficient%20work%20order%20process.png","featured_image_width":1102,"featured_image_height":732,"publish_timezone_offset":null,"theme_settings_values":null,"password":null,"last_edit_session_id":null,"last_edit_update_id":null}, jsonBodyAsString={"html_title":"How To Develop an Efficient Work Order Submission Process","public_access_rules":[],"public_access_rules_enabled":false,"keywords":[],"tag_ids":[77269686313,77269686317,77270935654,77570820764],"topic_ids":[77269686313,77269686317,77270935654,77570820764],"enable_google_amp_output_override":false,"generate_json_ld_enabled":true,"composition_id":0,"use_featured_image":true,"post_summary":"<div class=\"entry-header table\">\n<div class=\"cell\"><!--\n\t\t\t<div class=\"entry-meta\">\n\t\t\t\t<p>Posted on August 26, 2021 by Tim Anderson</p>\n\t\t\t</div>\n--></div>\n</div>\n<div class=\"entry-content\">\n<p><span data-contrast=\"auto\">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast=\"auto\">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast=\"auto\">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><strong><span data-contrast=\"auto\">That's where work order requests come into play.</span></strong><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\"></span></p></div>","post_body":"<div class=\"entry-header table\">\n<div class=\"cell\"><!--\n\t\t\t<div class=\"entry-meta\">\n\t\t\t\t<p>Posted on August 26, 2021 by Tim Anderson</p>\n\t\t\t</div>\n--></div>\n</div>\n<div class=\"entry-content\">\n<p><span data-contrast=\"auto\">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast=\"auto\">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast=\"auto\">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><strong><span data-contrast=\"auto\">That's where work order requests come into play.</span></strong><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\"><!--more-->Work orders are formally approved descriptions of needed maintenance that ensure tasks are completed in a timely and organized manner. A work order typically falls into one of the following categories: </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<ul>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Safety work order. </span></strong><span data-contrast=\"none\">Protects employees against harm from instances like a broken window or damaged step. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Emergency work order. </span></strong><span data-contrast=\"none\">Opened to prevent loss of life or important assets. One example is fixing a gas leak. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Reactive general maintenance work order. </span></strong><span data-contrast=\"none\">Fixes broken or damaged assets, like plumbing or HVAC systems. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"4\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Preventive and predictive maintenance requests. </span></strong><span data-contrast=\"none\">Pre-scheduled requests that address routine tasks and prevent future issues. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n</ul>\n<p><span data-contrast=\"auto\">Without an efficient work order submission process, many of these issues may be left unresolved, leading to unhappy employees and customers, and a potentially dangerous environment. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\">Continue reading for the steps you need to develop an efficient work order process and to better understand the benefits of successfully implementing one. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<h2>7 Steps to an Efficient Work Order Submission Process</h2>\n<p><strong><span style=\"font-weight: 400;\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\"><span>An effective work order submission process facilitates clear communication, efficient resource utilization, accountability, and prioritization of requests.</span><span> Here are seven steps you can take to create a process that works for everyone involved. </span></span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong><span style=\"font-weight: 400;\"></span></p>\n<h3>1. Define the Work Order Process </h3>\n<h3><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\">Identifying and defining each step of your work order process, from submission to completion, should be the first action you take when creating a process for your team. </span></span></span></strong><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\" style=\"font-weight: bold;\">Be sure to document the steps in a clear and concise manner</span><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\"> so that everyone involved understands what's happening and knows what is expected of them.</span> </span></span></strong></h3>\n<h3>2. Automate the Work Order Process </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Manual work order processes may suffice for smaller operations, but digital systems can help automate the work order submission process for employees, facilities managers, and contractors. When implemented properly, they can also reduce errors, improve communication, and save time. </span></span></strong></p>\n<h3>3. Standardize the Work Order Process </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">To ensure all work orders are received in a consistent and comprehensible way, establish a standardized, user friendly format for work order requests. Require necessary information like job description, location, priority, and deadline so that your team has everything they need to complete the request. </span></span></strong></p>\n<h3> 4. Assign Responsibilities </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Assign clear responsibilities to each team member involved in the work order process, including who is responsible for submitting, approving, and completing work orders. This will eliminate confusion and improve the overall efficiency of work order completions. </span></span></strong></p>\n<h3>5. Implement Tracking and Reporting<strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong></h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Using your digital work order system, you can track metrics like status updates, completion times, and any issues or delays. Consistent tracking and reporting not only helps identify bottlenecks or inefficiencies in the process, but also allows for continuous improvement. </span></span></strong></p>\n<h3>6. Train Employees and Get Them Comfortable With the Process</h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Ensure everyone is aware of their responsibilities and comfortable with the work order system. By providing training on how to use the system, offering incentives, and emphasizing the importance of reporting maintenance issues, you can ensure a smooth and efficient work order process—ultimately leading to better productivity and satisfaction among employees. </span></span></strong></p>\n<h3>7. Continuously Review and Improve <strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong></h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Once you have a work order submission process in place, make an effort to regularly review it. Encourage employees to provide feedback on what’s working and what’s not so that you can make changes to improve the process. </span></span></strong></p>\n<h2>The Benefits of a Successful Work Order Process </h2>\n<p><span data-contrast=\"auto\">A well-oiled work order process yields a number of benefits. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<ul>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Improved productivity. </span></strong><span data-contrast=\"none\">A work order submission process </span><strong><span data-contrast=\"none\">h</span></strong><span data-contrast=\"none\">elps employees get the information they need quickly and easily, ultimately reducing delays and improving productivity.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Better communication. </span></strong><span data-contrast=\"none\">When responsibilities and tasks are clear, there is less room for miscommunication errors. Not only does a work order process ensure that the right jobs are done at the right time, but it also ensure everyone involved is on the same page.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Cost savings. </span></strong><span data-contrast=\"none\">Properly organizing and managing work order submissions enable you to identify potential issues early on, reducing the risk of expensive downtime or repairs.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Improved customer and employee satisfaction. </span></strong><span data-contrast=\"none\">As work orders are processed more quickly and efficiently, you will see an uptick in customer and employee satisfaction. Not only are your facilities in better shape, but your users feel heard and respected. </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Enhanced data tracking. </span></strong><span data-contrast=\"none\">Having a work order process in place, especially a digital one, makes it much easier to identify trends and areas for improvement. Work order data can also be used to make better-informed decisions about how to allocate resources and improve operations. </span><span data-ccp-props=\"{"201341983":0,"335559740":276}\"> </span></li>\n</ul>\n<h2>Preserve the Value of Your Properties </h2>\n<p>Strategic facilities management is a key part of preserving and maintaining the overall value of your property—and ultimately should not go ignored. <br><br>If you want to augment or outsource facilities management, <span style=\"font-weight: bold;\">we can support your current in-house resources or become your single-source facility management solution.</span> Download this free step-by-step guide to see how we approach facility management services. </p>\n<p>{{cta('de04042d-e22b-4817-a897-29b0568e0be3','justifycenter')}}</p>\n<p style=\"text-align: center;\"><!--HubSpot Call-to-Action Code --> <span class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-7da5fa7d-b366-4b54-b4b9-efd9c94acbea\"> <span class=\"hs-cta-node hs-cta-7da5fa7d-b366-4b54-b4b9-efd9c94acbea\" id=\"7da5fa7d-b366-4b54-b4b9-efd9c94acbea\" style=\"visibility: visible;\" data-hs-drop=\"true\"><a id=\"cta_button_6374170_6d9d8d74-010a-4704-b9fb-5cb12ce89039\" class=\"cta_button\" href=\"https://cta-service-cms2.hubspot.com/ctas/v2/public/cs/c/?cta_guid=6d9d8d74-010a-4704-b9fb-5cb12ce89039&signature=AAH58kFkSDfi5iVj1Y5V-Vw-H0_7QbyTLg&placement_guid=7da5fa7d-b366-4b54-b4b9-efd9c94acbea&canon=https%3A%2F%2Fwww.allegrorealty.com%2Funcategorized%2Flease-buyout-vs-sublease-analyzing-your-options%2F&portal_id=6374170&__hstc=218748358.75282537eba5618ddd18ee4c86545daa.1658941700937.1658941700937.1658941700937.1&__hssc=218748358.27.1658941700937&__hsfp=1561754925&hsutk=75282537eba5618ddd18ee4c86545daa\" target=\"_blank\" rel=\"noopener\" cta_dest_link=\"https://www.allegrorealty.com/subscribe/\"></a></span>\n<script charset=\"utf-8\" src=\"//js.hubspot.com/cta/current.js\"></script>\n<script type=\"text/javascript\">\n\t\thbspt.cta.load(6374170, '7da5fa7d-b366-4b54-b4b9-efd9c94acbea', {});\n\t\t</script>\n</span> <!-- end HubSpot Call-to-Action Code --></p>\n<!-- .entry-footer --></div>\n<!-- .entry-content -->","rss_summary":"<div class=\"entry-header table\">\n<div class=\"cell\"><!--\n\t\t\t<div class=\"entry-meta\">\n\t\t\t\t<p>Posted on August 26, 2021 by Tim Anderson</p>\n\t\t\t</div>\n--></div>\n</div>\n<div class=\"entry-content\">\n<p><span data-contrast=\"auto\">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast=\"auto\">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast=\"auto\">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><strong><span data-contrast=\"auto\">That's where work order requests come into play.</span></strong><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\"></span></p></div>","rss_body":"<div class=\"entry-header table\">\n<div class=\"cell\"><!--\n\t\t\t<div class=\"entry-meta\">\n\t\t\t\t<p>Posted on August 26, 2021 by Tim Anderson</p>\n\t\t\t</div>\n--></div>\n</div>\n<div class=\"entry-content\">\n<p><span data-contrast=\"auto\">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast=\"auto\">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast=\"auto\">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><strong><span data-contrast=\"auto\">That's where work order requests come into play.</span></strong><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\"><!--more-->Work orders are formally approved descriptions of needed maintenance that ensure tasks are completed in a timely and organized manner. A work order typically falls into one of the following categories: </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<ul>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Safety work order. </span></strong><span data-contrast=\"none\">Protects employees against harm from instances like a broken window or damaged step. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Emergency work order. </span></strong><span data-contrast=\"none\">Opened to prevent loss of life or important assets. One example is fixing a gas leak. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Reactive general maintenance work order. </span></strong><span data-contrast=\"none\">Fixes broken or damaged assets, like plumbing or HVAC systems. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"4\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Preventive and predictive maintenance requests. </span></strong><span data-contrast=\"none\">Pre-scheduled requests that address routine tasks and prevent future issues. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></li>\n</ul>\n<p><span data-contrast=\"auto\">Without an efficient work order submission process, many of these issues may be left unresolved, leading to unhappy employees and customers, and a potentially dangerous environment. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<p><span data-contrast=\"auto\">Continue reading for the steps you need to develop an efficient work order process and to better understand the benefits of successfully implementing one. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<h2>7 Steps to an Efficient Work Order Submission Process</h2>\n<p><strong><span style=\"font-weight: 400;\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\"><span>An effective work order submission process facilitates clear communication, efficient resource utilization, accountability, and prioritization of requests.</span><span> Here are seven steps you can take to create a process that works for everyone involved. </span></span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong><span style=\"font-weight: 400;\"></span></p>\n<h3>1. Define the Work Order Process </h3>\n<h3><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\">Identifying and defining each step of your work order process, from submission to completion, should be the first action you take when creating a process for your team. </span></span></span></strong><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\" style=\"font-weight: bold;\">Be sure to document the steps in a clear and concise manner</span><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"><span data-contrast=\"auto\" xml:lang=\"EN\" lang=\"EN\"> so that everyone involved understands what's happening and knows what is expected of them.</span> </span></span></strong></h3>\n<h3>2. Automate the Work Order Process </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Manual work order processes may suffice for smaller operations, but digital systems can help automate the work order submission process for employees, facilities managers, and contractors. When implemented properly, they can also reduce errors, improve communication, and save time. </span></span></strong></p>\n<h3>3. Standardize the Work Order Process </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">To ensure all work orders are received in a consistent and comprehensible way, establish a standardized, user friendly format for work order requests. Require necessary information like job description, location, priority, and deadline so that your team has everything they need to complete the request. </span></span></strong></p>\n<h3> 4. Assign Responsibilities </h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Assign clear responsibilities to each team member involved in the work order process, including who is responsible for submitting, approving, and completing work orders. This will eliminate confusion and improve the overall efficiency of work order completions. </span></span></strong></p>\n<h3>5. Implement Tracking and Reporting<strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong></h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Using your digital work order system, you can track metrics like status updates, completion times, and any issues or delays. Consistent tracking and reporting not only helps identify bottlenecks or inefficiencies in the process, but also allows for continuous improvement. </span></span></strong></p>\n<h3>6. Train Employees and Get Them Comfortable With the Process</h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Ensure everyone is aware of their responsibilities and comfortable with the work order system. By providing training on how to use the system, offering incentives, and emphasizing the importance of reporting maintenance issues, you can ensure a smooth and efficient work order process—ultimately leading to better productivity and satisfaction among employees. </span></span></strong></p>\n<h3>7. Continuously Review and Improve <strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></span></strong></h3>\n<p><strong><span style=\"font-weight: 400;\"><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\">Once you have a work order submission process in place, make an effort to regularly review it. Encourage employees to provide feedback on what’s working and what’s not so that you can make changes to improve the process. </span></span></strong></p>\n<h2>The Benefits of a Successful Work Order Process </h2>\n<p><span data-contrast=\"auto\">A well-oiled work order process yields a number of benefits. </span><span data-ccp-props=\"{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}\"> </span></p>\n<ul>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong><span data-contrast=\"none\">Improved productivity. </span></strong><span data-contrast=\"none\">A work order submission process </span><strong><span data-contrast=\"none\">h</span></strong><span data-contrast=\"none\">elps employees get the information they need quickly and easily, ultimately reducing delays and improving productivity.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Better communication. </span></strong><span data-contrast=\"none\">When responsibilities and tasks are clear, there is less room for miscommunication errors. Not only does a work order process ensure that the right jobs are done at the right time, but it also ensure everyone involved is on the same page.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Cost savings. </span></strong><span data-contrast=\"none\">Properly organizing and managing work order submissions enable you to identify potential issues early on, reducing the risk of expensive downtime or repairs.</span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Improved customer and employee satisfaction. </span></strong><span data-contrast=\"none\">As work orders are processed more quickly and efficiently, you will see an uptick in customer and employee satisfaction. Not only are your facilities in better shape, but your users feel heard and respected. </span></li>\n<li data-leveltext=\"\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><strong style=\"color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;\"><span data-contrast=\"none\">Enhanced data tracking. </span></strong><span data-contrast=\"none\">Having a work order process in place, especially a digital one, makes it much easier to identify trends and areas for improvement. Work order data can also be used to make better-informed decisions about how to allocate resources and improve operations. </span><span data-ccp-props=\"{"201341983":0,"335559740":276}\"> </span></li>\n</ul>\n<h2>Preserve the Value of Your Properties </h2>\n<p>Strategic facilities management is a key part of preserving and maintaining the overall value of your property—and ultimately should not go ignored. <br><br>If you want to augment or outsource facilities management, <span style=\"font-weight: bold;\">we can support your current in-house resources or become your single-source facility management solution.</span> Download this free step-by-step guide to see how we approach facility management services. </p>\n<p>{{cta('de04042d-e22b-4817-a897-29b0568e0be3','justifycenter')}}</p>\n<p style=\"text-align: center;\"><!--HubSpot Call-to-Action Code --> <span class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-7da5fa7d-b366-4b54-b4b9-efd9c94acbea\"> <span class=\"hs-cta-node hs-cta-7da5fa7d-b366-4b54-b4b9-efd9c94acbea\" id=\"7da5fa7d-b366-4b54-b4b9-efd9c94acbea\" style=\"visibility: visible;\" data-hs-drop=\"true\"><a id=\"cta_button_6374170_6d9d8d74-010a-4704-b9fb-5cb12ce89039\" class=\"cta_button\" href=\"https://cta-service-cms2.hubspot.com/ctas/v2/public/cs/c/?cta_guid=6d9d8d74-010a-4704-b9fb-5cb12ce89039&signature=AAH58kFkSDfi5iVj1Y5V-Vw-H0_7QbyTLg&placement_guid=7da5fa7d-b366-4b54-b4b9-efd9c94acbea&canon=https%3A%2F%2Fwww.allegrorealty.com%2Funcategorized%2Flease-buyout-vs-sublease-analyzing-your-options%2F&portal_id=6374170&__hstc=218748358.75282537eba5618ddd18ee4c86545daa.1658941700937.1658941700937.1658941700937.1&__hssc=218748358.27.1658941700937&__hsfp=1561754925&hsutk=75282537eba5618ddd18ee4c86545daa\" target=\"_blank\" rel=\"noopener\" cta_dest_link=\"https://www.allegrorealty.com/subscribe/\"></a></span>\n<script charset=\"utf-8\" src=\"//js.hubspot.com/cta/current.js\"></script>\n<script type=\"text/javascript\">\n\t\thbspt.cta.load(6374170, '7da5fa7d-b366-4b54-b4b9-efd9c94acbea', {});\n\t\t</script>\n</span> <!-- end HubSpot Call-to-Action Code --></p>\n<!-- .entry-footer --></div>\n<!-- .entry-content -->","blog_post_schedule_task_uid":null,"blog_publish_to_social_media_task":"DONE_NOT_SENT","blog_publish_instant_email_task_uid":null,"blog_publish_instant_email_campaign_id":null,"blog_publish_instant_email_retry_count":0,"header":null,"published_at":1685025660797,"layout_sections":{},"past_mab_experiment_ids":[],"meta_description":"Use these steps to create an efficient work order submission process, ultimately streamlining your facilities management efforts. ","meta_keywords":null,"head_html":null,"footer_html":null,"attached_stylesheets":[],"enable_domain_stylesheets":null,"include_default_custom_css":null,"featured_image_alt_text":"files in a row","enable_layout_stylesheets":null,"tweet":null,"tweet_at":null,"campaign_name":"Blog","campaign_utm":"Blog","tweet_immediately":false,"publish_immediately":false,"security_state":"NONE","scheduled_update_date":0,"placement_guids":[],"property_for_dynamic_page_title":null,"property_for_dynamic_page_slug":null,"property_for_dynamic_page_meta_description":null,"property_for_dynamic_page_featured_image":null,"property_for_dynamic_page_canonical_url":null,"preview_image_src":null,"legacy_blog_tabid":null,"legacy_post_guid":"","performable_variation_letter":null,"style_override_id":null,"has_user_changes":true,"css":{},"css_text":"","unpublished_at":0,"published_by_id":13028929,"allowed_slug_conflict":false,"link_rel_canonical_url":null,"page_redirected":false,"page_expiry_enabled":false,"page_expiry_date":null,"page_expiry_redirect_id":null,"page_expiry_redirect_url":null,"deleted_by":null,"state_when_deleted":null,"cloned_from":106007270192,"staged_from":null,"personas":[],"compose_body":null,"featured_image":"https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Blog%20Images/efficient%20work%20order%20process.png","featured_image_width":1102,"featured_image_height":732,"publish_timezone_offset":null,"theme_settings_values":null,"password":null,"last_edit_session_id":null,"last_edit_update_id":null}, jsonBodyMap={tag_ids=[77269686313, 77269686317, 77270935654, 77570820764], featured_image_alt_text=files in a row, layout_sections={}, blog_publish_instant_email_retry_count=0, css={}, topic_ids=[77269686313, 77269686317, 77270935654, 77570820764], css_text=, featured_image_width=1102, featured_image_height=732, featured_image=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Blog%20Images/efficient%20work%20order%20process.png, html_title=How To Develop an Efficient Work Order Submission Process, campaign_name=Blog, campaign_utm=Blog, generate_json_ld_enabled=true, has_user_changes=true, attached_stylesheets=[], composition_id=0, allowed_slug_conflict=false, enable_google_amp_output_override=false, blog_publish_to_social_media_task=DONE_NOT_SENT, cloned_from=106007270192, published_by_id=13028929}, keywords=[], label=How To Develop an Efficient Work Order Submission Process, language=en, languageVariant=false, layoutSections={}, legacyBlogTabid=null, legacyId=null, legacyPostGuid=, linkRelCanonicalUrl=null, linkRelCanonicalUrlColumn=null, listTemplate=, liveDomain=allegrorealty.com, mab=false, mabExperimentId=null, mabMaster=false, mabVariant=false, majorVersion=0, metaDescription=Use these steps to create an efficient work order submission process, ultimately streamlining your facilities management efforts. , metaKeywords=null, migratedLegacyPost=false, name=How To Develop an Efficient Work Order Submission Process, nextPostFeaturedImage=null, nextPostFeaturedImageAltText=null, nextPostName=null, nextPostSlug=null, onlyIdSlug=false, pageExpiryDate=null, pageExpiryDateColumn=null, pageExpiryRedirectId=null, pageExpiryRedirectIdColumn=null, pageExpiryRedirectUrl=null, pageExpiryRedirectUrlColumn=null, pageRedirectedColumn=false, pageTitle=How To Develop an Efficient Work Order Submission Process, parentBlog='Articles' blog (77566846315) of hub id 6374170, password=null, passwordColumn=null, pastMabExperimentIds=[], performableGuid=null, performableVariationLetter=null, permissionedObjectType=Optional[BLOG_POST], personas=[], placementGuids=[], portableKey=null, portalId=6374170, position=null, postBody=<div class="entry-header table">
<div class="cell"><!--
<div class="entry-meta">
<p>Posted on August 26, 2021 by Tim Anderson</p>
</div>
--></div>
</div>
<div class="entry-content">
<p><span data-contrast="auto">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast="auto">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast="auto">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><strong><span data-contrast="auto">That's where work order requests come into play.</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><span data-contrast="auto"><!--more-->Work orders are formally approved descriptions of needed maintenance that ensure tasks are completed in a timely and organized manner. A work order typically falls into one of the following categories: </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong><span data-contrast="none">Safety work order. </span></strong><span data-contrast="none">Protects employees against harm from instances like a broken window or damaged step. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="2" data-aria-level="1"><strong><span data-contrast="none">Emergency work order. </span></strong><span data-contrast="none">Opened to prevent loss of life or important assets. One example is fixing a gas leak. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="3" data-aria-level="1"><strong><span data-contrast="none">Reactive general maintenance work order. </span></strong><span data-contrast="none">Fixes broken or damaged assets, like plumbing or HVAC systems. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="4" data-aria-level="1"><strong><span data-contrast="none">Preventive and predictive maintenance requests. </span></strong><span data-contrast="none">Pre-scheduled requests that address routine tasks and prevent future issues. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
</ul>
<p><span data-contrast="auto">Without an efficient work order submission process, many of these issues may be left unresolved, leading to unhappy employees and customers, and a potentially dangerous environment. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><span data-contrast="auto">Continue reading for the steps you need to develop an efficient work order process and to better understand the benefits of successfully implementing one. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<h2>7 Steps to an Efficient Work Order Submission Process</h2>
<p><strong><span style="font-weight: 400;"><span data-contrast="auto" xml:lang="EN" lang="EN"><span>An effective work order submission process facilitates clear communication, efficient resource utilization, accountability, and prioritization of requests.</span><span> Here are seven steps you can take to create a process that works for everyone involved. </span></span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></span></strong><span style="font-weight: 400;"></span></p>
<h3>1. Define the Work Order Process </h3>
<h3><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"><span data-contrast="auto" xml:lang="EN" lang="EN">Identifying and defining each step of your work order process, from submission to completion, should be the first action you take when creating a process for your team. </span></span></span></strong><span data-contrast="auto" xml:lang="EN" lang="EN" style="font-weight: bold;">Be sure to document the steps in a clear and concise manner</span><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"><span data-contrast="auto" xml:lang="EN" lang="EN"> so that everyone involved understands what's happening and knows what is expected of them.</span> </span></span></strong></h3>
<h3>2. Automate the Work Order Process </h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Manual work order processes may suffice for smaller operations, but digital systems can help automate the work order submission process for employees, facilities managers, and contractors. When implemented properly, they can also reduce errors, improve communication, and save time. </span></span></strong></p>
<h3>3. Standardize the Work Order Process </h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">To ensure all work orders are received in a consistent and comprehensible way, establish a standardized, user friendly format for work order requests. Require necessary information like job description, location, priority, and deadline so that your team has everything they need to complete the request. </span></span></strong></p>
<h3> 4. Assign Responsibilities </h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Assign clear responsibilities to each team member involved in the work order process, including who is responsible for submitting, approving, and completing work orders. This will eliminate confusion and improve the overall efficiency of work order completions. </span></span></strong></p>
<h3>5. Implement Tracking and Reporting<strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></span></strong></h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Using your digital work order system, you can track metrics like status updates, completion times, and any issues or delays. Consistent tracking and reporting not only helps identify bottlenecks or inefficiencies in the process, but also allows for continuous improvement. </span></span></strong></p>
<h3>6. Train Employees and Get Them Comfortable With the Process</h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Ensure everyone is aware of their responsibilities and comfortable with the work order system. By providing training on how to use the system, offering incentives, and emphasizing the importance of reporting maintenance issues, you can ensure a smooth and efficient work order process—ultimately leading to better productivity and satisfaction among employees. </span></span></strong></p>
<h3>7. Continuously Review and Improve <strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></span></strong></h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Once you have a work order submission process in place, make an effort to regularly review it. Encourage employees to provide feedback on what’s working and what’s not so that you can make changes to improve the process. </span></span></strong></p>
<h2>The Benefits of a Successful Work Order Process </h2>
<p><span data-contrast="auto">A well-oiled work order process yields a number of benefits. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong><span data-contrast="none">Improved productivity. </span></strong><span data-contrast="none">A work order submission process </span><strong><span data-contrast="none">h</span></strong><span data-contrast="none">elps employees get the information they need quickly and easily, ultimately reducing delays and improving productivity.</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Better communication. </span></strong><span data-contrast="none">When responsibilities and tasks are clear, there is less room for miscommunication errors. Not only does a work order process ensure that the right jobs are done at the right time, but it also ensure everyone involved is on the same page.</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Cost savings. </span></strong><span data-contrast="none">Properly organizing and managing work order submissions enable you to identify potential issues early on, reducing the risk of expensive downtime or repairs.</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Improved customer and employee satisfaction. </span></strong><span data-contrast="none">As work orders are processed more quickly and efficiently, you will see an uptick in customer and employee satisfaction. Not only are your facilities in better shape, but your users feel heard and respected. </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Enhanced data tracking. </span></strong><span data-contrast="none">Having a work order process in place, especially a digital one, makes it much easier to identify trends and areas for improvement. Work order data can also be used to make better-informed decisions about how to allocate resources and improve operations. </span><span data-ccp-props="{"201341983":0,"335559740":276}"> </span></li>
</ul>
<h2>Preserve the Value of Your Properties </h2>
<p>Strategic facilities management is a key part of preserving and maintaining the overall value of your property—and ultimately should not go ignored. <br><br>If you want to augment or outsource facilities management, <span style="font-weight: bold;">we can support your current in-house resources or become your single-source facility management solution.</span> Download this free step-by-step guide to see how we approach facility management services. </p>
<p>{{cta('de04042d-e22b-4817-a897-29b0568e0be3','justifycenter')}}</p>
<p style="text-align: center;"><!--HubSpot Call-to-Action Code --> <span class="hs-cta-wrapper" id="hs-cta-wrapper-7da5fa7d-b366-4b54-b4b9-efd9c94acbea"> <span class="hs-cta-node hs-cta-7da5fa7d-b366-4b54-b4b9-efd9c94acbea" id="7da5fa7d-b366-4b54-b4b9-efd9c94acbea" style="visibility: visible;" data-hs-drop="true"><a id="cta_button_6374170_6d9d8d74-010a-4704-b9fb-5cb12ce89039" class="cta_button" href="https://cta-service-cms2.hubspot.com/ctas/v2/public/cs/c/?cta_guid=6d9d8d74-010a-4704-b9fb-5cb12ce89039&signature=AAH58kFkSDfi5iVj1Y5V-Vw-H0_7QbyTLg&placement_guid=7da5fa7d-b366-4b54-b4b9-efd9c94acbea&canon=https%3A%2F%2Fwww.allegrorealty.com%2Funcategorized%2Flease-buyout-vs-sublease-analyzing-your-options%2F&portal_id=6374170&__hstc=218748358.75282537eba5618ddd18ee4c86545daa.1658941700937.1658941700937.1658941700937.1&__hssc=218748358.27.1658941700937&__hsfp=1561754925&hsutk=75282537eba5618ddd18ee4c86545daa" target="_blank" rel="noopener" cta_dest_link="https://www.allegrorealty.com/subscribe/"></a></span>
<script charset="utf-8" src="//js.hubspot.com/cta/current.js"></script>
<script type="text/javascript">
hbspt.cta.load(6374170, '7da5fa7d-b366-4b54-b4b9-efd9c94acbea', {});
</script>
</span> <!-- end HubSpot Call-to-Action Code --></p>
<!-- .entry-footer --></div>
<!-- .entry-content -->, postBodyRss=<div class="entry-header table">
<div class="cell"><!--
<div class="entry-meta">
<p>Posted on August 26, 2021 by Tim Anderson</p>
</div>
--></div>
</div>
<div class="entry-content">
<p><span data-contrast="auto">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast="auto">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast="auto">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><strong><span data-contrast="auto">That's where work order requests come into play.</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><span data-contrast="auto"><!--more-->Work orders are formally approved descriptions of needed maintenance that ensure tasks are completed in a timely and organized manner. A work order typically falls into one of the following categories: </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong><span data-contrast="none">Safety work order. </span></strong><span data-contrast="none">Protects employees against harm from instances like a broken window or damaged step. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="2" data-aria-level="1"><strong><span data-contrast="none">Emergency work order. </span></strong><span data-contrast="none">Opened to prevent loss of life or important assets. One example is fixing a gas leak. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="3" data-aria-level="1"><strong><span data-contrast="none">Reactive general maintenance work order. </span></strong><span data-contrast="none">Fixes broken or damaged assets, like plumbing or HVAC systems. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="4" data-aria-level="1"><strong><span data-contrast="none">Preventive and predictive maintenance requests. </span></strong><span data-contrast="none">Pre-scheduled requests that address routine tasks and prevent future issues. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
</ul>
<p><span data-contrast="auto">Without an efficient work order submission process, many of these issues may be left unresolved, leading to unhappy employees and customers, and a potentially dangerous environment. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><span data-contrast="auto">Continue reading for the steps you need to develop an efficient work order process and to better understand the benefits of successfully implementing one. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<h2>7 Steps to an Efficient Work Order Submission Process</h2>
<p><strong><span style="font-weight: 400;"><span data-contrast="auto" xml:lang="EN" lang="EN"><span>An effective work order submission process facilitates clear communication, efficient resource utilization, accountability, and prioritization of requests.</span><span> Here are seven steps you can take to create a process that works for everyone involved. </span></span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></span></strong><span style="font-weight: 400;"></span></p>
<h3>1. Define the Work Order Process </h3>
<h3><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"><span data-contrast="auto" xml:lang="EN" lang="EN">Identifying and defining each step of your work order process, from submission to completion, should be the first action you take when creating a process for your team. </span></span></span></strong><span data-contrast="auto" xml:lang="EN" lang="EN" style="font-weight: bold;">Be sure to document the steps in a clear and concise manner</span><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"><span data-contrast="auto" xml:lang="EN" lang="EN"> so that everyone involved understands what's happening and knows what is expected of them.</span> </span></span></strong></h3>
<h3>2. Automate the Work Order Process </h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Manual work order processes may suffice for smaller operations, but digital systems can help automate the work order submission process for employees, facilities managers, and contractors. When implemented properly, they can also reduce errors, improve communication, and save time. </span></span></strong></p>
<h3>3. Standardize the Work Order Process </h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">To ensure all work orders are received in a consistent and comprehensible way, establish a standardized, user friendly format for work order requests. Require necessary information like job description, location, priority, and deadline so that your team has everything they need to complete the request. </span></span></strong></p>
<h3> 4. Assign Responsibilities </h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Assign clear responsibilities to each team member involved in the work order process, including who is responsible for submitting, approving, and completing work orders. This will eliminate confusion and improve the overall efficiency of work order completions. </span></span></strong></p>
<h3>5. Implement Tracking and Reporting<strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></span></strong></h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Using your digital work order system, you can track metrics like status updates, completion times, and any issues or delays. Consistent tracking and reporting not only helps identify bottlenecks or inefficiencies in the process, but also allows for continuous improvement. </span></span></strong></p>
<h3>6. Train Employees and Get Them Comfortable With the Process</h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Ensure everyone is aware of their responsibilities and comfortable with the work order system. By providing training on how to use the system, offering incentives, and emphasizing the importance of reporting maintenance issues, you can ensure a smooth and efficient work order process—ultimately leading to better productivity and satisfaction among employees. </span></span></strong></p>
<h3>7. Continuously Review and Improve <strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></span></strong></h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Once you have a work order submission process in place, make an effort to regularly review it. Encourage employees to provide feedback on what’s working and what’s not so that you can make changes to improve the process. </span></span></strong></p>
<h2>The Benefits of a Successful Work Order Process </h2>
<p><span data-contrast="auto">A well-oiled work order process yields a number of benefits. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong><span data-contrast="none">Improved productivity. </span></strong><span data-contrast="none">A work order submission process </span><strong><span data-contrast="none">h</span></strong><span data-contrast="none">elps employees get the information they need quickly and easily, ultimately reducing delays and improving productivity.</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Better communication. </span></strong><span data-contrast="none">When responsibilities and tasks are clear, there is less room for miscommunication errors. Not only does a work order process ensure that the right jobs are done at the right time, but it also ensure everyone involved is on the same page.</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Cost savings. </span></strong><span data-contrast="none">Properly organizing and managing work order submissions enable you to identify potential issues early on, reducing the risk of expensive downtime or repairs.</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Improved customer and employee satisfaction. </span></strong><span data-contrast="none">As work orders are processed more quickly and efficiently, you will see an uptick in customer and employee satisfaction. Not only are your facilities in better shape, but your users feel heard and respected. </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Enhanced data tracking. </span></strong><span data-contrast="none">Having a work order process in place, especially a digital one, makes it much easier to identify trends and areas for improvement. Work order data can also be used to make better-informed decisions about how to allocate resources and improve operations. </span><span data-ccp-props="{"201341983":0,"335559740":276}"> </span></li>
</ul>
<h2>Preserve the Value of Your Properties </h2>
<p>Strategic facilities management is a key part of preserving and maintaining the overall value of your property—and ultimately should not go ignored. <br><br>If you want to augment or outsource facilities management, <span style="font-weight: bold;">we can support your current in-house resources or become your single-source facility management solution.</span> Download this free step-by-step guide to see how we approach facility management services. </p>
<p>{{cta('de04042d-e22b-4817-a897-29b0568e0be3','justifycenter')}}</p>
<p style="text-align: center;"><!--HubSpot Call-to-Action Code --> <span class="hs-cta-wrapper" id="hs-cta-wrapper-7da5fa7d-b366-4b54-b4b9-efd9c94acbea"> <span class="hs-cta-node hs-cta-7da5fa7d-b366-4b54-b4b9-efd9c94acbea" id="7da5fa7d-b366-4b54-b4b9-efd9c94acbea" style="visibility: visible;" data-hs-drop="true"><a id="cta_button_6374170_6d9d8d74-010a-4704-b9fb-5cb12ce89039" class="cta_button" href="https://cta-service-cms2.hubspot.com/ctas/v2/public/cs/c/?cta_guid=6d9d8d74-010a-4704-b9fb-5cb12ce89039&signature=AAH58kFkSDfi5iVj1Y5V-Vw-H0_7QbyTLg&placement_guid=7da5fa7d-b366-4b54-b4b9-efd9c94acbea&canon=https%3A%2F%2Fwww.allegrorealty.com%2Funcategorized%2Flease-buyout-vs-sublease-analyzing-your-options%2F&portal_id=6374170&__hstc=218748358.75282537eba5618ddd18ee4c86545daa.1658941700937.1658941700937.1658941700937.1&__hssc=218748358.27.1658941700937&__hsfp=1561754925&hsutk=75282537eba5618ddd18ee4c86545daa" target="_blank" rel="noopener" cta_dest_link="https://www.allegrorealty.com/subscribe/"></a></span>
<script charset="utf-8" src="//js.hubspot.com/cta/current.js"></script>
<script type="text/javascript">
hbspt.cta.load(6374170, '7da5fa7d-b366-4b54-b4b9-efd9c94acbea', {});
</script>
</span> <!-- end HubSpot Call-to-Action Code --></p>
<!-- .entry-footer --></div>
<!-- .entry-content -->, postEmailContent=<div class="entry-header table">
<div class="cell">
<!--
<div class="entry-meta">
<p>Posted on August 26, 2021 by Tim Anderson</p>
</div>
-->
</div>
</div>
<div class="entry-content">
<p><span data-contrast="auto">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast="auto">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast="auto">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><strong><span data-contrast="auto">That's where work order requests come into play.</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
</div>, postFeaturedImageIfEnabled=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Blog%20Images/efficient%20work%20order%20process.png, postListContent=<div class="entry-header table">
<div class="cell">
<!--
<div class="entry-meta">
<p>Posted on August 26, 2021 by Tim Anderson</p>
</div>
-->
</div>
</div>
<div class="entry-content">
<p><span data-contrast="auto">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast="auto">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast="auto">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><strong><span data-contrast="auto">That's where work order requests come into play.</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
</div>, postListSummaryFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Blog%20Images/efficient%20work%20order%20process.png, postRssContent=<div class="entry-header table">
<div class="cell">
<!--
<div class="entry-meta">
<p>Posted on August 26, 2021 by Tim Anderson</p>
</div>
-->
</div>
</div>
<div class="entry-content">
<p><span data-contrast="auto">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast="auto">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast="auto">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><strong><span data-contrast="auto">That's where work order requests come into play.</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
</div>, postRssSummaryFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Blog%20Images/efficient%20work%20order%20process.png, postSummary=<div class="entry-header table">
<div class="cell"><!--
<div class="entry-meta">
<p>Posted on August 26, 2021 by Tim Anderson</p>
</div>
--></div>
</div>
<div class="entry-content">
<p><span data-contrast="auto">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast="auto">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast="auto">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><strong><span data-contrast="auto">That's where work order requests come into play.</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><span data-contrast="auto"></span></p></div>, postSummaryRss=<div class="entry-header table">
<div class="cell">
<!--
<div class="entry-meta">
<p>Posted on August 26, 2021 by Tim Anderson</p>
</div>
-->
</div>
</div>
<div class="entry-content">
<p><span data-contrast="auto">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast="auto">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast="auto">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><strong><span data-contrast="auto">That's where work order requests come into play.</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
</div>, postTemplate=AllegroHS/templates/single-articles.html, potentiallyStale=true, previewImageSrc=null, previewKey=NoacGeXP, previousPostFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Blog%20Images/drone%20flying%20over%20buildings.png, previousPostFeaturedImageAltText=drone flying over industrial buildings, previousPostName=3 Ways Drone Technology Is Shaping the Logistics Industry, previousPostSlug=articles/how-drone-technology-is-shaping-the-logistics-industry, processingStatus=PUBLISHED, propertyForDynamicPageCanonicalUrl=null, propertyForDynamicPageFeaturedImage=null, propertyForDynamicPageMetaDescription=null, propertyForDynamicPageSlug=null, propertyForDynamicPageTitle=null, publicAccessRules=[], publicAccessRulesEnabled=false, publicAccessRulesEnabledColumn=false, publishDate=2023-05-25 14:41:00, publishDateLocalTime=2023-05-25T14:41Z, publishDateLocalized=com.hubspot.jinjava.objects.date.FormattedDate@7af0d4f8, publishDateLong=1685025660000, publishDateSnakeCaseLong=1685025660000, publishImmediately=false, publishImmediatelyColumn=null, publishTimezoneOffset=null, publishedAt=1685025660797, publishedByEmail=null, publishedById=13028929, publishedByName=null, publishedUrl=https://allegrorealty.com/articles/how-to-develop-work-order-submission-process, requiresDeletion=false, resolvedDomain=allegrorealty.com, resolvedLanguage=null, rssBody=<div class="entry-header table">
<div class="cell"><!--
<div class="entry-meta">
<p>Posted on August 26, 2021 by Tim Anderson</p>
</div>
--></div>
</div>
<div class="entry-content">
<p><span data-contrast="auto">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast="auto">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast="auto">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><strong><span data-contrast="auto">That's where work order requests come into play.</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><span data-contrast="auto"><!--more-->Work orders are formally approved descriptions of needed maintenance that ensure tasks are completed in a timely and organized manner. A work order typically falls into one of the following categories: </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong><span data-contrast="none">Safety work order. </span></strong><span data-contrast="none">Protects employees against harm from instances like a broken window or damaged step. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="2" data-aria-level="1"><strong><span data-contrast="none">Emergency work order. </span></strong><span data-contrast="none">Opened to prevent loss of life or important assets. One example is fixing a gas leak. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="3" data-aria-level="1"><strong><span data-contrast="none">Reactive general maintenance work order. </span></strong><span data-contrast="none">Fixes broken or damaged assets, like plumbing or HVAC systems. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="4" data-aria-level="1"><strong><span data-contrast="none">Preventive and predictive maintenance requests. </span></strong><span data-contrast="none">Pre-scheduled requests that address routine tasks and prevent future issues. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></li>
</ul>
<p><span data-contrast="auto">Without an efficient work order submission process, many of these issues may be left unresolved, leading to unhappy employees and customers, and a potentially dangerous environment. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><span data-contrast="auto">Continue reading for the steps you need to develop an efficient work order process and to better understand the benefits of successfully implementing one. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<h2>7 Steps to an Efficient Work Order Submission Process</h2>
<p><strong><span style="font-weight: 400;"><span data-contrast="auto" xml:lang="EN" lang="EN"><span>An effective work order submission process facilitates clear communication, efficient resource utilization, accountability, and prioritization of requests.</span><span> Here are seven steps you can take to create a process that works for everyone involved. </span></span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></span></strong><span style="font-weight: 400;"></span></p>
<h3>1. Define the Work Order Process </h3>
<h3><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"><span data-contrast="auto" xml:lang="EN" lang="EN">Identifying and defining each step of your work order process, from submission to completion, should be the first action you take when creating a process for your team. </span></span></span></strong><span data-contrast="auto" xml:lang="EN" lang="EN" style="font-weight: bold;">Be sure to document the steps in a clear and concise manner</span><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"><span data-contrast="auto" xml:lang="EN" lang="EN"> so that everyone involved understands what's happening and knows what is expected of them.</span> </span></span></strong></h3>
<h3>2. Automate the Work Order Process </h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Manual work order processes may suffice for smaller operations, but digital systems can help automate the work order submission process for employees, facilities managers, and contractors. When implemented properly, they can also reduce errors, improve communication, and save time. </span></span></strong></p>
<h3>3. Standardize the Work Order Process </h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">To ensure all work orders are received in a consistent and comprehensible way, establish a standardized, user friendly format for work order requests. Require necessary information like job description, location, priority, and deadline so that your team has everything they need to complete the request. </span></span></strong></p>
<h3> 4. Assign Responsibilities </h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Assign clear responsibilities to each team member involved in the work order process, including who is responsible for submitting, approving, and completing work orders. This will eliminate confusion and improve the overall efficiency of work order completions. </span></span></strong></p>
<h3>5. Implement Tracking and Reporting<strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></span></strong></h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Using your digital work order system, you can track metrics like status updates, completion times, and any issues or delays. Consistent tracking and reporting not only helps identify bottlenecks or inefficiencies in the process, but also allows for continuous improvement. </span></span></strong></p>
<h3>6. Train Employees and Get Them Comfortable With the Process</h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Ensure everyone is aware of their responsibilities and comfortable with the work order system. By providing training on how to use the system, offering incentives, and emphasizing the importance of reporting maintenance issues, you can ensure a smooth and efficient work order process—ultimately leading to better productivity and satisfaction among employees. </span></span></strong></p>
<h3>7. Continuously Review and Improve <strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></span></strong></h3>
<p><strong><span style="font-weight: 400;"><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}">Once you have a work order submission process in place, make an effort to regularly review it. Encourage employees to provide feedback on what’s working and what’s not so that you can make changes to improve the process. </span></span></strong></p>
<h2>The Benefits of a Successful Work Order Process </h2>
<p><span data-contrast="auto">A well-oiled work order process yields a number of benefits. </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong><span data-contrast="none">Improved productivity. </span></strong><span data-contrast="none">A work order submission process </span><strong><span data-contrast="none">h</span></strong><span data-contrast="none">elps employees get the information they need quickly and easily, ultimately reducing delays and improving productivity.</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Better communication. </span></strong><span data-contrast="none">When responsibilities and tasks are clear, there is less room for miscommunication errors. Not only does a work order process ensure that the right jobs are done at the right time, but it also ensure everyone involved is on the same page.</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Cost savings. </span></strong><span data-contrast="none">Properly organizing and managing work order submissions enable you to identify potential issues early on, reducing the risk of expensive downtime or repairs.</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Improved customer and employee satisfaction. </span></strong><span data-contrast="none">As work orders are processed more quickly and efficiently, you will see an uptick in customer and employee satisfaction. Not only are your facilities in better shape, but your users feel heard and respected. </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><strong style="color: #1d2a40; font-family: Roboto, sans-serif; font-size: 24px;"><span data-contrast="none">Enhanced data tracking. </span></strong><span data-contrast="none">Having a work order process in place, especially a digital one, makes it much easier to identify trends and areas for improvement. Work order data can also be used to make better-informed decisions about how to allocate resources and improve operations. </span><span data-ccp-props="{"201341983":0,"335559740":276}"> </span></li>
</ul>
<h2>Preserve the Value of Your Properties </h2>
<p>Strategic facilities management is a key part of preserving and maintaining the overall value of your property—and ultimately should not go ignored. <br><br>If you want to augment or outsource facilities management, <span style="font-weight: bold;">we can support your current in-house resources or become your single-source facility management solution.</span> Download this free step-by-step guide to see how we approach facility management services. </p>
<p>{{cta('de04042d-e22b-4817-a897-29b0568e0be3','justifycenter')}}</p>
<p style="text-align: center;"><!--HubSpot Call-to-Action Code --> <span class="hs-cta-wrapper" id="hs-cta-wrapper-7da5fa7d-b366-4b54-b4b9-efd9c94acbea"> <span class="hs-cta-node hs-cta-7da5fa7d-b366-4b54-b4b9-efd9c94acbea" id="7da5fa7d-b366-4b54-b4b9-efd9c94acbea" style="visibility: visible;" data-hs-drop="true"><a id="cta_button_6374170_6d9d8d74-010a-4704-b9fb-5cb12ce89039" class="cta_button" href="https://cta-service-cms2.hubspot.com/ctas/v2/public/cs/c/?cta_guid=6d9d8d74-010a-4704-b9fb-5cb12ce89039&signature=AAH58kFkSDfi5iVj1Y5V-Vw-H0_7QbyTLg&placement_guid=7da5fa7d-b366-4b54-b4b9-efd9c94acbea&canon=https%3A%2F%2Fwww.allegrorealty.com%2Funcategorized%2Flease-buyout-vs-sublease-analyzing-your-options%2F&portal_id=6374170&__hstc=218748358.75282537eba5618ddd18ee4c86545daa.1658941700937.1658941700937.1658941700937.1&__hssc=218748358.27.1658941700937&__hsfp=1561754925&hsutk=75282537eba5618ddd18ee4c86545daa" target="_blank" rel="noopener" cta_dest_link="https://www.allegrorealty.com/subscribe/"></a></span>
<script charset="utf-8" src="//js.hubspot.com/cta/current.js"></script>
<script type="text/javascript">
hbspt.cta.load(6374170, '7da5fa7d-b366-4b54-b4b9-efd9c94acbea', {});
</script>
</span> <!-- end HubSpot Call-to-Action Code --></p>
<!-- .entry-footer --></div>
<!-- .entry-content -->, rssSummary=<div class="entry-header table">
<div class="cell"><!--
<div class="entry-meta">
<p>Posted on August 26, 2021 by Tim Anderson</p>
</div>
--></div>
</div>
<div class="entry-content">
<p><span data-contrast="auto">As a facilities manager, you're always looking for ways to streamline processes and improve efficiency. One of the key components of facilities management is </span><strong><span data-contrast="auto">addressing maintenance issues that arise in your buildings. </span></strong><span data-contrast="auto">Whether it's a broken air conditioning unit, a leaky faucet, or a malfunctioning elevator, these issues need to be addressed quickly and effectively.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><strong><span data-contrast="auto">That's where work order requests come into play.</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><span data-contrast="auto"></span></p></div>, rssSummaryFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Blog%20Images/efficient%20work%20order%20process.png, safeFeaturedImageAltText=files in a row, scheduledUpdateDate=0, screenshotPreviewTakenAt=1685025661120, screenshotPreviewUrl=https://cdn1.hubspot.net/hubshotv3/prod/e/0/099063d2-d995-4811-b234-2c0ea1496962.png, sections={}, securityState=NONE, siteId=null, slug=articles/how-to-develop-work-order-submission-process, stagedFrom=null, state=PUBLISHED, stateWhenDeleted=null, styleOverrideId=null, styleOverrideIdColumn=null, subcategory=normal_blog_post, subcategoryEnum=normal_blog_post, syncedWithBlogRoot=true, tagId=null, tagIds=[77269686313, 77269686317, 77270935654, 77570820764], tagList=[Facility Management, Facility Management Service, Service Line, Service], tagNames=[Facility Management, Facility Management Service, Service Line, Service], tagsForBuffer=[77269686313, 77269686317, 77270935654, 77570820764], targetObjectType=BLOG_POST, teamPerms=[], templatePath=, templatePathForRender=AllegroHS/templates/single-articles.html, themePath=null, themeSettingsValues=null, title=How To Develop an Efficient Work Order Submission Process, tmsId=null, topicId=null, topicIds=[77269686313, 77269686317, 77270935654, 77570820764], topicList=[Facility Management, Facility Management Service, Service Line, Service], topicNames=[Facility Management, Facility Management Service, Service Line, Service], translatedContent={}, translatedContentEnumMap={}, translatedFromId=null, translations={}, tweet=null, tweetAt=null, tweetImmediately=false, unpublishedAt=0, updated=1685025660803, updatedById=13028929, updatedDateTime=2023-05-25T14:41:00.803Z, upsizeFeaturedImage=false, url=https://allegrorealty.com/articles/how-to-develop-work-order-submission-process, useFeaturedImage=true, useFeaturedImageColumn=false, userPerms=[], views=null, visibleToAll=null, widgetContainers={}, widgetcontainers={}, widgets={module_16576370385602={body={module_id=79002237368, title_image={alt=warehouse5, height=600, loading=lazy, max_height=600, max_width=800, size_type=auto, src=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/warehouse5.jpg, width=800}}, css={}, child_css={}, id=module_16576370385602, name=module_16576370385602, type=module, order=7, label=hero-title-image, smart_type=null, styles={}, module_id=79002237368}}})
How To Develop an Efficient Work Order Submission Process
View Article
(BlogPost: {CMSContentType=Optional[BLOG_POST], ab=false, abMaster=false, abStatus=null, abTestId=null, abVariation=false, abVariationAutomated=false, absoluteUrl=https://allegrorealty.com/white-papers/commercial-real-estate-portfolio-optimization-guide, afterPostBody=null, allModules=2 object module(s) and 0 layout section module(s), allWidgets=[{body={hero_image={alt=hero-resources-2, height=374, loading=lazy, max_height=374, max_width=1370, size_type=auto, src=https://6374170.fs1.hubspotusercontent-na1.net/hub/6374170/hubfs/hero-resources-2.jpg?width=1369&quality=high, width=1370}, module_id=79002237368, title_image={alt=Allegro_Whitepaper_Optimization, height=397, loading=lazy, max_height=397, max_width=512, size_type=auto, src=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Allegro_Whitepaper_Optimization.png, width=512}}, css={}, child_css={}, id=module_16576370385602, name=module_16576370385602, type=module, order=7, label=hero-title-image, smart_type=null, styles={}, module_id=79002237368}, {body={form_title=Access The Full White Paper:, module_id=79002482285, paper_excerpt=<p>Economic change, both positive and negative, has a direct impact on business strategy. Think: As consumer spending slows and revenues drop, companies may cut back on hiring employees or buying new equipment. If spending increases, new employees and more materials are needed to adapt to this change.</p>
<p>Your corporate real estate—the physical embodiment of corporate strategy—is not different. As the first or second expense on an income statement, it’s important that your real estate continuously supports your<br>business goals.</p>
<p>As the economy ebbs and flows, business leaders often recognize that their existing commercial real estate portfolio no longer aligns with their needs.</p>, paper_form={form_id=379fb75a-1f6f-4cb4-9b29-f4762f9c6848, response_type=inline, message=<p>Thanks for downloading the guide. <a href="https://f.hubspotusercontent20.net/hubfs/6374170/Portfolio%20Optimization%20Whitepaper/Allegro%20Realty%20Portfolio%20Optimization%20Whitepaper.pdf" target="_blank" rel="noopener"><strong>Click here to download it.</strong></a></p>
<p>We'll also email you a copy shortly so you can access the whitepaper at any time.</p>
<p>For more resources like this, <a href="https://www.allegrorealty.com/blog\" target="_blank" rel="noopener">check out our blog</a>.</p>, gotowebinar_webinar_key=null, form_type=HUBSPOT}, white_paper_copy=<p><span>It’s the first or second expense on an income statement. It’s the physical embodiment of your corporate strategy. <strong>It’s your commercial real estate portfolio, and if it’s not optimized to continuously support your business goals, you could be missing out on massive financial gains. </strong></span><span></span></p>
<p><span>That’s why we created this free resource: </span><strong>“Portfolio Optimization: The Essential Corporate Real Estate Guide.”</strong><span></span></p>
<p><span id="m_-5107931455289124614gmail-docs-internal-guid-a86c6230-7fff-89b2-2a5c-25a1b3e5905c"></span></p>
<p><strong>Download your free guide now!</strong></p>}, css={}, child_css={}, id=module_16576371481683, name=module_16576371481683, type=module, order=9, label=white-paper-post, smart_type=null, styles={}, module_id=79002482285}], allowedSlugConflict=false, allowedSlugConflictColumn=false, ampUrl=https://allegrorealty.com/white-papers/commercial-real-estate-portfolio-optimization-guide?hs_amp=true, analytics=null, analyticsFieldsMap={CONTENT_GROUP_ID=long_value: 77571626126
, BLOG_AUTHOR_ID=long_value: 80349422875
, TAG_IDS=long_list_value {
long_value: 77269686306
long_value: 77269686345
long_value: 77270935654
long_value: 77570820764
}
, NAME=string_value: "Commercial Real Estate Portfolio Optimization Guide"
, HTML_TITLE=string_value: "Commercial Real Estate Portfolio Optimization Guide | Allegro"
, PUBLISH_STATUS_ID=long_value: 2
, URL=string_value: "https://allegrorealty.com/white-papers/commercial-real-estate-portfolio-optimization-guide"
, CREATED_TIMESTAMP=long_value: 1658939630448
, PUBLISHED_TIMESTAMP=long_value: 1632888000000
, CONTENT_TYPE_CODE=long_value: 3
}, analyticsForeignIndexObjectType=Optional[BLOG_POST], analyticsPageId=80349429157, analyticsPageType=blog-post, approvalStatus=null, archived=false, archivedAt=0, archivedInDashboard=false, areCommentsAllowed=true, attachedStylesheets=[], audienceAccess=PUBLIC, author=null, authorAt=1670429623573, authorEmail=null, authorFullName=null, authorId=11202633, authorName=null, authorUserId=11202633, authorUsername=null, automated=false, automatedAbMaster=false, blogAuthor=Allegro, blogAuthorId=80349422875, blogPostAuthor=Allegro, blogPostScheduleTaskUid=null, blogPublishInstantEmailCampaignId=null, blogPublishInstantEmailRetryCount=null, blogPublishInstantEmailTaskUid=null, blogPublishToSocialMediaTask=DONE_NOT_SENT, blueprintTypeId=0, body=BlogPost 80349429157 Commercial Real Estate Portfolio Optimization Guide | Allegro, businessUnitId=null, campaign=null, campaignName=null, campaignUtm=null, category=BLOG_POST, categoryId=3, clonedFrom=null, commentCount=0, commentList=[], composeBody=null, compositionId=0, contentAccessRuleIds=[], contentAccessRuleTypes=[], contentGroup=77571626126, contentGroupId=77571626126, contentGroupIdForDb=77571626126, contentTypeCategory=BLOG_POST, contentTypeCategoryId=3, contentTypeId=null, cosObjectType=CONTENT, created=1658939630448, createdById=100, createdTime=2022-07-27T16:33:50.448Z, crmObjectId=null, css={}, cssText=, ctaClicks=null, ctaViews=null, currentState=PUBLISHED, currentlyPublished=true, deferDynamicValues=false, deletedAt=0, deletedBy=null, domain=, dynamicPageDataSourceCrmObject=false, dynamicPageDataSourceDataQuery=false, dynamicPageDataSourceHubDbTable=false, dynamicPageDataSourceId=null, dynamicPageDataSourceType=null, dynamicPageHubDbTableId=null, enableDomainStylesheets=null, enableDomainStylesheetsColumn=null, enableGoogleAmpOutput=true, enableGoogleAmpOutputOverride=false, enableLayoutStylesheets=null, enableLayoutStylesheetsColumn=null, errors=[], featuredImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Allegro_Whitepaper_Optimization.png, featuredImageAltText=, featuredImageAltTextColumn=null, featuredImageColumn=null, featuredImageHeight=397, featuredImageLength=0, featuredImageWidth=512, flexAreas={}, folderId=null, footerHtml=null, freezeDate=1632888000000, generateJsonLdEnabled=false, generateJsonLdEnabledOverride=true, hasContentAccessRules=false, hasUserChanges=true, headHtml=null, header=null, htmlTitle=Commercial Real Estate Portfolio Optimization Guide | Allegro, htmlTitleColumn=null, id=80349429157, includeDefaultCustomCss=null, includeDefaultCustomCssColumn=null, isCaptchaRequired=true, isDraft=false, isInstantEmailEnabled=false, isPublished=true, isSocialPublishingEnabled=false, isStagedPage=false, jsonBody={"post_summary":"","post_body":"","rss_summary":"","rss_body":"","tag_ids":[77269686306,77269686345,77270935654,77570820764],"topic_ids":[77269686306,77269686345,77270935654,77570820764],"enable_google_amp_output_override":false,"generate_json_ld_enabled":true,"use_featured_image":true,"composition_id":0,"public_access_rules_enabled":false,"public_access_rules":[],"blog_post_schedule_task_uid":null,"blog_publish_to_social_media_task":"DONE_NOT_SENT","blog_publish_instant_email_task_uid":null,"blog_publish_instant_email_campaign_id":null,"blog_publish_instant_email_retry_count":null,"keywords":[],"html_title":"Commercial Real Estate Portfolio Optimization Guide | Allegro","header":null,"password":null,"layout_sections":{},"enable_layout_stylesheets":null,"tweet":null,"tweet_at":null,"campaign_name":null,"campaign_utm":null,"meta_keywords":null,"meta_description":"CRE optimization helps you achieve business goals and respond to new challenges. Learn where to start with this free guide.","tweet_immediately":false,"publish_immediately":false,"security_state":"NONE","scheduled_update_date":0,"placement_guids":[],"property_for_dynamic_page_title":null,"property_for_dynamic_page_slug":null,"property_for_dynamic_page_meta_description":null,"property_for_dynamic_page_featured_image":null,"property_for_dynamic_page_canonical_url":null,"preview_image_src":null,"legacy_blog_tabid":null,"legacy_post_guid":null,"performable_variation_letter":null,"style_override_id":null,"has_user_changes":true,"css":{},"css_text":"","unpublished_at":0,"published_by_id":11202633,"allowed_slug_conflict":false,"link_rel_canonical_url":null,"page_redirected":false,"page_expiry_enabled":null,"page_expiry_date":null,"page_expiry_redirect_id":null,"page_expiry_redirect_url":null,"deleted_by":null,"state_when_deleted":null,"cloned_from":null,"staged_from":null,"personas":[],"compose_body":null,"featured_image":"https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Allegro_Whitepaper_Optimization.png","featured_image_alt_text":"","featured_image_width":512,"featured_image_height":397,"publish_timezone_offset":null,"theme_settings_values":null,"past_mab_experiment_ids":[],"head_html":null,"footer_html":null,"attached_stylesheets":[],"enable_domain_stylesheets":null,"include_default_custom_css":null,"published_at":1670429623569,"last_edit_session_id":null,"last_edit_update_id":null}, jsonBodyAsString={"post_summary":"","post_body":"","rss_summary":"","rss_body":"","tag_ids":[77269686306,77269686345,77270935654,77570820764],"topic_ids":[77269686306,77269686345,77270935654,77570820764],"enable_google_amp_output_override":false,"generate_json_ld_enabled":true,"use_featured_image":true,"composition_id":0,"public_access_rules_enabled":false,"public_access_rules":[],"blog_post_schedule_task_uid":null,"blog_publish_to_social_media_task":"DONE_NOT_SENT","blog_publish_instant_email_task_uid":null,"blog_publish_instant_email_campaign_id":null,"blog_publish_instant_email_retry_count":null,"keywords":[],"html_title":"Commercial Real Estate Portfolio Optimization Guide | Allegro","header":null,"password":null,"layout_sections":{},"enable_layout_stylesheets":null,"tweet":null,"tweet_at":null,"campaign_name":null,"campaign_utm":null,"meta_keywords":null,"meta_description":"CRE optimization helps you achieve business goals and respond to new challenges. Learn where to start with this free guide.","tweet_immediately":false,"publish_immediately":false,"security_state":"NONE","scheduled_update_date":0,"placement_guids":[],"property_for_dynamic_page_title":null,"property_for_dynamic_page_slug":null,"property_for_dynamic_page_meta_description":null,"property_for_dynamic_page_featured_image":null,"property_for_dynamic_page_canonical_url":null,"preview_image_src":null,"legacy_blog_tabid":null,"legacy_post_guid":null,"performable_variation_letter":null,"style_override_id":null,"has_user_changes":true,"css":{},"css_text":"","unpublished_at":0,"published_by_id":11202633,"allowed_slug_conflict":false,"link_rel_canonical_url":null,"page_redirected":false,"page_expiry_enabled":null,"page_expiry_date":null,"page_expiry_redirect_id":null,"page_expiry_redirect_url":null,"deleted_by":null,"state_when_deleted":null,"cloned_from":null,"staged_from":null,"personas":[],"compose_body":null,"featured_image":"https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Allegro_Whitepaper_Optimization.png","featured_image_alt_text":"","featured_image_width":512,"featured_image_height":397,"publish_timezone_offset":null,"theme_settings_values":null,"past_mab_experiment_ids":[],"head_html":null,"footer_html":null,"attached_stylesheets":[],"enable_domain_stylesheets":null,"include_default_custom_css":null,"published_at":1670429623569,"last_edit_session_id":null,"last_edit_update_id":null}, jsonBodyMap={tag_ids=[77269686306, 77269686345, 77270935654, 77570820764], featured_image_alt_text=, layout_sections={}, css={}, topic_ids=[77269686306, 77269686345, 77270935654, 77570820764], css_text=, featured_image_width=512, featured_image_height=397, featured_image=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Allegro_Whitepaper_Optimization.png, html_title=Commercial Real Estate Portfolio Optimization Guide | Allegro, generate_json_ld_enabled=true, has_user_changes=true, attached_stylesheets=[], composition_id=0, allowed_slug_conflict=false, enable_google_amp_output_override=false, blog_publish_to_social_media_task=DONE_NOT_SENT, published_by_id=11202633}, keywords=[], label=Commercial Real Estate Portfolio Optimization Guide, language=en, languageVariant=false, layoutSections={}, legacyBlogTabid=null, legacyId=null, legacyPostGuid=null, linkRelCanonicalUrl=null, linkRelCanonicalUrlColumn=null, listTemplate=, liveDomain=allegrorealty.com, mab=false, mabExperimentId=null, mabMaster=false, mabVariant=false, majorVersion=0, metaDescription=CRE optimization helps you achieve business goals and respond to new challenges. Learn where to start with this free guide., metaKeywords=null, migratedLegacyPost=false, name=Commercial Real Estate Portfolio Optimization Guide, nextPostFeaturedImage=null, nextPostFeaturedImageAltText=null, nextPostName=null, nextPostSlug=null, onlyIdSlug=false, pageExpiryDate=null, pageExpiryDateColumn=null, pageExpiryRedirectId=null, pageExpiryRedirectIdColumn=null, pageExpiryRedirectUrl=null, pageExpiryRedirectUrlColumn=null, pageRedirectedColumn=false, pageTitle=Commercial Real Estate Portfolio Optimization Guide | Allegro, parentBlog='White Papers' blog (77571626126) of hub id 6374170, password=null, passwordColumn=null, pastMabExperimentIds=[], performableGuid=null, performableVariationLetter=null, permissionedObjectType=Optional[BLOG_POST], personas=[], placementGuids=[], portableKey=null, portalId=6374170, position=null, postBody=, postBodyRss=, postEmailContent=, postFeaturedImageIfEnabled=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Allegro_Whitepaper_Optimization.png, postListContent=, postListSummaryFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Allegro_Whitepaper_Optimization.png, postRssContent=, postRssSummaryFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Allegro_Whitepaper_Optimization.png, postSummary=, postSummaryRss=, postTemplate=AllegroHS/templates/white-paper-post.html, potentiallyStale=true, previewImageSrc=null, previewKey=zcdNDnTq, previousPostFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/AR-Portfolio-Whitepaper-Cover.png, previousPostFeaturedImageAltText=, previousPostName=Free Guide To Real Estate Portfolio Strategy, previousPostSlug=white-papers/real-estate-portfolio-strategy, processingStatus=PUBLISHED, propertyForDynamicPageCanonicalUrl=null, propertyForDynamicPageFeaturedImage=null, propertyForDynamicPageMetaDescription=null, propertyForDynamicPageSlug=null, propertyForDynamicPageTitle=null, publicAccessRules=[], publicAccessRulesEnabled=false, publicAccessRulesEnabledColumn=false, publishDate=2021-09-29 04:00:00, publishDateLocalTime=2021-09-29T04:00Z, publishDateLocalized=com.hubspot.jinjava.objects.date.FormattedDate@52d73a57, publishDateLong=1632888000000, publishDateSnakeCaseLong=1632888000000, publishImmediately=false, publishImmediatelyColumn=null, publishTimezoneOffset=null, publishedAt=1670429623569, publishedByEmail=null, publishedById=11202633, publishedByName=null, publishedUrl=https://allegrorealty.com/white-papers/commercial-real-estate-portfolio-optimization-guide, requiresDeletion=false, resolvedDomain=allegrorealty.com, resolvedLanguage=null, rssBody=, rssSummary=, rssSummaryFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Allegro_Whitepaper_Optimization.png, safeFeaturedImageAltText=Commercial Real Estate Portfolio Optimization Guide | Allegro, scheduledUpdateDate=0, screenshotPreviewTakenAt=1684772023470, screenshotPreviewUrl=https://cdn1.hubspot.net/hubshotv3/prod/e/0/eeb949c5-0ed9-41ff-8438-54e1f0857086.png, sections={}, securityState=NONE, siteId=null, slug=white-papers/commercial-real-estate-portfolio-optimization-guide, stagedFrom=null, state=PUBLISHED, stateWhenDeleted=null, styleOverrideId=null, styleOverrideIdColumn=null, subcategory=imported_blog_post, subcategoryEnum=imported_blog_post, syncedWithBlogRoot=true, tagId=null, tagIds=[77269686306, 77269686345, 77270935654, 77570820764], tagList=[Consulting, Portfolio Optimization, Service Line, Service], tagNames=[Consulting, Portfolio Optimization, Service Line, Service], tagsForBuffer=[77269686306, 77269686345, 77270935654, 77570820764], targetObjectType=BLOG_POST, teamPerms=[], templatePath=, templatePathForRender=AllegroHS/templates/white-paper-post.html, themePath=null, themeSettingsValues=null, title=Commercial Real Estate Portfolio Optimization Guide | Allegro, tmsId=null, topicId=null, topicIds=[77269686306, 77269686345, 77270935654, 77570820764], topicList=[Consulting, Portfolio Optimization, Service Line, Service], topicNames=[Consulting, Portfolio Optimization, Service Line, Service], translatedContent={}, translatedContentEnumMap={}, translatedFromId=null, translations={}, tweet=null, tweetAt=null, tweetImmediately=false, unpublishedAt=0, updated=1670429623573, updatedById=11202633, updatedDateTime=2022-12-07T16:13:43.573Z, upsizeFeaturedImage=false, url=https://allegrorealty.com/white-papers/commercial-real-estate-portfolio-optimization-guide, useFeaturedImage=true, useFeaturedImageColumn=false, userPerms=[], views=null, visibleToAll=null, widgetContainers={}, widgetcontainers={}, widgets={module_16576370385602={body={hero_image={alt=hero-resources-2, height=374, loading=lazy, max_height=374, max_width=1370, size_type=auto, src=https://6374170.fs1.hubspotusercontent-na1.net/hub/6374170/hubfs/hero-resources-2.jpg?width=1369&quality=high, width=1370}, module_id=79002237368, title_image={alt=Allegro_Whitepaper_Optimization, height=397, loading=lazy, max_height=397, max_width=512, size_type=auto, src=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/Allegro_Whitepaper_Optimization.png, width=512}}, css={}, child_css={}, id=module_16576370385602, name=module_16576370385602, type=module, order=7, label=hero-title-image, smart_type=null, styles={}, module_id=79002237368}, module_16576371481683={body={form_title=Access The Full White Paper:, module_id=79002482285, paper_excerpt=<p>Economic change, both positive and negative, has a direct impact on business strategy. Think: As consumer spending slows and revenues drop, companies may cut back on hiring employees or buying new equipment. If spending increases, new employees and more materials are needed to adapt to this change.</p>
<p>Your corporate real estate—the physical embodiment of corporate strategy—is not different. As the first or second expense on an income statement, it’s important that your real estate continuously supports your<br>business goals.</p>
<p>As the economy ebbs and flows, business leaders often recognize that their existing commercial real estate portfolio no longer aligns with their needs.</p>, paper_form={form_id=379fb75a-1f6f-4cb4-9b29-f4762f9c6848, response_type=inline, message=<p>Thanks for downloading the guide. <a href="https://f.hubspotusercontent20.net/hubfs/6374170/Portfolio%20Optimization%20Whitepaper/Allegro%20Realty%20Portfolio%20Optimization%20Whitepaper.pdf" target="_blank" rel="noopener"><strong>Click here to download it.</strong></a></p>
<p>We'll also email you a copy shortly so you can access the whitepaper at any time.</p>
<p>For more resources like this, <a href="https://www.allegrorealty.com/blog\" target="_blank" rel="noopener">check out our blog</a>.</p>, gotowebinar_webinar_key=null, form_type=HUBSPOT}, white_paper_copy=<p><span>It’s the first or second expense on an income statement. It’s the physical embodiment of your corporate strategy. <strong>It’s your commercial real estate portfolio, and if it’s not optimized to continuously support your business goals, you could be missing out on massive financial gains. </strong></span><span></span></p>
<p><span>That’s why we created this free resource: </span><strong>“Portfolio Optimization: The Essential Corporate Real Estate Guide.”</strong><span></span></p>
<p><span id="m_-5107931455289124614gmail-docs-internal-guid-a86c6230-7fff-89b2-2a5c-25a1b3e5905c"></span></p>
<p><strong>Download your free guide now!</strong></p>}, css={}, child_css={}, id=module_16576371481683, name=module_16576371481683, type=module, order=9, label=white-paper-post, smart_type=null, styles={}, module_id=79002482285}}})
Commercial Real Estate Portfolio Optimization Guide
View White Paper
(BlogPost: {CMSContentType=Optional[BLOG_POST], ab=false, abMaster=false, abStatus=null, abTestId=null, abVariation=false, abVariationAutomated=false, absoluteUrl=https://allegrorealty.com/case-studies/trailhead-biosystems-inc.-secures-incentives-to-offset-costs-of-relocation, afterPostBody=null, allModules=1 object module(s) and 0 layout section module(s), allWidgets=[{body={module_id=79002237368, title_image={alt=university3, height=600, loading=lazy, max_height=600, max_width=800, size_type=auto, src=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/university3.jpg, width=800}}, css={}, child_css={}, id=module_16576370385602, name=module_16576370385602, type=module, order=7, label=hero-title-image, smart_type=null, styles={}, module_id=79002237368}], allowedSlugConflict=false, allowedSlugConflictColumn=false, ampUrl=https://allegrorealty.com/case-studies/trailhead-biosystems-inc.-secures-incentives-to-offset-costs-of-relocation?hs_amp=true, analytics=null, analyticsFieldsMap={CONTENT_GROUP_ID=long_value: 77571626139
, BLOG_AUTHOR_ID=long_value: 80349422875
, TAG_IDS=long_list_value {
long_value: 77267670076
long_value: 77269685260
long_value: 77269686306
long_value: 77269686350
long_value: 77270935654
long_value: 77570820764
}
, NAME=string_value: "Trailhead BioSystems Inc. Secures More Than $1M in Incentives to Offset Costs of Relocation"
, HTML_TITLE=string_value: "Allegro Procures Property Manager for Private University\342\200\231s Diverse CRE Portfolio | Allegro"
, PUBLISH_STATUS_ID=long_value: 2
, URL=string_value: "https://allegrorealty.com/case-studies/trailhead-biosystems-inc.-secures-incentives-to-offset-costs-of-relocation"
, CREATED_TIMESTAMP=long_value: 1678308071437
, PUBLISHED_TIMESTAMP=long_value: 1678456519270
, CONTENT_TYPE_CODE=long_value: 3
}, analyticsForeignIndexObjectType=Optional[BLOG_POST], analyticsPageId=105672644129, analyticsPageType=blog-post, approvalStatus=null, archived=false, archivedAt=0, archivedInDashboard=false, areCommentsAllowed=true, attachedStylesheets=[], audienceAccess=PUBLIC, author=null, authorAt=1678456519276, authorEmail=null, authorFullName=null, authorId=13028929, authorName=null, authorUserId=13028929, authorUsername=null, automated=false, automatedAbMaster=false, blogAuthor=Allegro, blogAuthorId=80349422875, blogPostAuthor=Allegro, blogPostScheduleTaskUid=null, blogPublishInstantEmailCampaignId=null, blogPublishInstantEmailRetryCount=0, blogPublishInstantEmailTaskUid=null, blogPublishToSocialMediaTask=DONE_NOT_SENT, blueprintTypeId=0, body=BlogPost 105672644129 Allegro Procures Property Manager for Private University’s Diverse CRE Portfolio | Allegro, businessUnitId=null, campaign=null, campaignName=null, campaignUtm=null, category=BLOG_POST, categoryId=3, clonedFrom=86794999439, commentCount=0, commentList=[], composeBody=null, compositionId=0, contentAccessRuleIds=[], contentAccessRuleTypes=[], contentGroup=77571626139, contentGroupId=77571626139, contentGroupIdForDb=77571626139, contentTypeCategory=BLOG_POST, contentTypeCategoryId=3, contentTypeId=null, cosObjectType=CONTENT, created=1678308071437, createdById=13028929, createdTime=2023-03-08T20:41:11.437Z, crmObjectId=null, css={}, cssText=, ctaClicks=null, ctaViews=null, currentState=PUBLISHED, currentlyPublished=true, deferDynamicValues=false, deletedAt=0, deletedBy=null, domain=, dynamicPageDataSourceCrmObject=false, dynamicPageDataSourceDataQuery=false, dynamicPageDataSourceHubDbTable=false, dynamicPageDataSourceId=null, dynamicPageDataSourceType=null, dynamicPageHubDbTableId=null, enableDomainStylesheets=null, enableDomainStylesheetsColumn=null, enableGoogleAmpOutput=true, enableGoogleAmpOutputOverride=false, enableLayoutStylesheets=null, enableLayoutStylesheetsColumn=null, errors=[], featuredImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/case-study-trailhead.png, featuredImageAltText=two lab technicians working with beakers, featuredImageAltTextColumn=null, featuredImageColumn=null, featuredImageHeight=495, featuredImageLength=0, featuredImageWidth=745, flexAreas={}, folderId=null, footerHtml=null, freezeDate=1678456519270, generateJsonLdEnabled=false, generateJsonLdEnabledOverride=true, hasContentAccessRules=false, hasUserChanges=true, headHtml=null, header=null, htmlTitle=Allegro Procures Property Manager for Private University’s Diverse CRE Portfolio | Allegro, htmlTitleColumn=null, id=105672644129, includeDefaultCustomCss=null, includeDefaultCustomCssColumn=null, isCaptchaRequired=true, isDraft=false, isInstantEmailEnabled=false, isPublished=true, isSocialPublishingEnabled=false, isStagedPage=false, jsonBody={"post_summary":"<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>\n","post_body":"<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>\n<!--more-->\n<p>Costs were an important consideration for Trailhead. Although the team was facing pressure to relocate to a new city, the lower real estate and labor costs in Cleveland influenced their decision to stay in Ohio. Additionally, the startup was raising Series B funding and needed to ensure their existing financial resources were allocated appropriately.<br><br>The team at Trailhead contacted <a href=\"/about\" rel=\"noopener\">Allegro</a> for transaction support. Allegro's deep connections within the Cleveland market and years of CRE expertise solidified Trailhead's decision to work with the team.</p>\n<h2>Identifying a Unique Location and Seeking Financial Support for a Nuanced Client </h2>\n<p style=\"font-size: 18px;\">In the early stages of their partnership, Allegro met with Trailhead to solidify its relocation needs. While Trailhead knew it required more lab space than its current real estate could offer, the team needed assistance in conducting due diligence to support the <a href=\"/articles/missing-something-identify-it-using-a-cre-acquisition-strategy\" rel=\"noopener\">purchase of a building</a> that could sustain operations as business continued to grow.</p>\n<p style=\"font-size: 18px;\">Ultimately, Trailhead was looking for affordable real estate that could be transformed into state-of-the-art lab space, a location near highly skilled workers, the flexibility to accommodate growth, and a property manager to oversee any necessary renovations and building operations.<br><br>Allegro’s real estate team immediately selected and managed a team of due diligence vendors to evaluate Trailhead’s preferred location. At the same time, Allegro’s <a href=\"/articles/9-commercial-real-estate-government-incentives-to-capitalize-on\" rel=\"noopener\">government incentives</a> team was busy with a request for incentives that was sent to a local economic development agency. Allegro also sent out requests for proposals to select a property manager.</p>\n<h2>Overcoming Challenges to Secure State-of-the-Art Lab Space</h2>\n<p>After thorough evaluation of the preferred property, Trailhead acquired a 37,348-square-foot facility in Beachwood, Ohio. This new location would provide ample space for its existing 22 team members and the 47 future employees Trailhead planned to hire over the next decade. <br><br>During <a href=\"/articles/understanding-the-4-types-of-due-diligence-during-cre-disposition\" rel=\"noopener\">due diligence</a>, a number of building concerns were revealed. The presence of asbestos in the building posed a significant environmental challenge. Furthermore, worldwide supply chain disruptions would make needed renovations—including an advanced HVAC system and a new roof—difficult and expensive. Allegro managed multiple vendors to gather cost estimates to improve the building systems.</p>\n<h2>Negotiating Significant Government Incentives to Offset Costs </h2>\n<p>The Allegro consulting team successfully negotiated <span style=\"font-weight: bold;\">an incentives package worth $1.9 million.</span> It contained a real estate tax abatement, worth $678,000, and an additional $77,000 in job tax credits to account for the nearly four dozen high-paying jobs Trailhead intended to create. <br><br>Trailhead also received a state credit, worth $200,000 to support the cost of transforming the building into a cutting-edge laboratory and facility. The resulting space will allow Trailhead to continue work in specialized human cells, drug discovery, and human disease investigations.</p>\n<h2>Creating Room for Company Growth </h2>\n<p>The work completed and incentives won by <a href=\"/leadership\" rel=\"noopener\">Allegro’s expert teams</a> led to Trailhead’s successful relocation and CRE buildout. This facility not only accommodates Trailhead’s expanding operations, but also creates future research jobs to contribute to Cleveland’s growing life sciences industry.</p>\n<p style=\"font-weight: bold;\">Do you have a similar commercial real estate need that could qualify for economic incentives? We can help. <a href=\"https://www.allegrorealty.com/contact/\" rel=\"noopener\" style=\"font-weight: bold;\">Contact us</a> to discuss your real estate needs today. </p>","rss_summary":"<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>\n","rss_body":"<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>\n<!--more-->\n<p>Costs were an important consideration for Trailhead. Although the team was facing pressure to relocate to a new city, the lower real estate and labor costs in Cleveland influenced their decision to stay in Ohio. Additionally, the startup was raising Series B funding and needed to ensure their existing financial resources were allocated appropriately.<br><br>The team at Trailhead contacted <a href=\"/about\" rel=\"noopener\">Allegro</a> for transaction support. Allegro's deep connections within the Cleveland market and years of CRE expertise solidified Trailhead's decision to work with the team.</p>\n<h2>Identifying a Unique Location and Seeking Financial Support for a Nuanced Client </h2>\n<p style=\"font-size: 18px;\">In the early stages of their partnership, Allegro met with Trailhead to solidify its relocation needs. While Trailhead knew it required more lab space than its current real estate could offer, the team needed assistance in conducting due diligence to support the <a href=\"/articles/missing-something-identify-it-using-a-cre-acquisition-strategy\" rel=\"noopener\">purchase of a building</a> that could sustain operations as business continued to grow.</p>\n<p style=\"font-size: 18px;\">Ultimately, Trailhead was looking for affordable real estate that could be transformed into state-of-the-art lab space, a location near highly skilled workers, the flexibility to accommodate growth, and a property manager to oversee any necessary renovations and building operations.<br><br>Allegro’s real estate team immediately selected and managed a team of due diligence vendors to evaluate Trailhead’s preferred location. At the same time, Allegro’s <a href=\"/articles/9-commercial-real-estate-government-incentives-to-capitalize-on\" rel=\"noopener\">government incentives</a> team was busy with a request for incentives that was sent to a local economic development agency. Allegro also sent out requests for proposals to select a property manager.</p>\n<h2>Overcoming Challenges to Secure State-of-the-Art Lab Space</h2>\n<p>After thorough evaluation of the preferred property, Trailhead acquired a 37,348-square-foot facility in Beachwood, Ohio. This new location would provide ample space for its existing 22 team members and the 47 future employees Trailhead planned to hire over the next decade. <br><br>During <a href=\"/articles/understanding-the-4-types-of-due-diligence-during-cre-disposition\" rel=\"noopener\">due diligence</a>, a number of building concerns were revealed. The presence of asbestos in the building posed a significant environmental challenge. Furthermore, worldwide supply chain disruptions would make needed renovations—including an advanced HVAC system and a new roof—difficult and expensive. Allegro managed multiple vendors to gather cost estimates to improve the building systems.</p>\n<h2>Negotiating Significant Government Incentives to Offset Costs </h2>\n<p>The Allegro consulting team successfully negotiated <span style=\"font-weight: bold;\">an incentives package worth $1.9 million.</span> It contained a real estate tax abatement, worth $678,000, and an additional $77,000 in job tax credits to account for the nearly four dozen high-paying jobs Trailhead intended to create. <br><br>Trailhead also received a state credit, worth $200,000 to support the cost of transforming the building into a cutting-edge laboratory and facility. The resulting space will allow Trailhead to continue work in specialized human cells, drug discovery, and human disease investigations.</p>\n<h2>Creating Room for Company Growth </h2>\n<p>The work completed and incentives won by <a href=\"/leadership\" rel=\"noopener\">Allegro’s expert teams</a> led to Trailhead’s successful relocation and CRE buildout. This facility not only accommodates Trailhead’s expanding operations, but also creates future research jobs to contribute to Cleveland’s growing life sciences industry.</p>\n<p style=\"font-weight: bold;\">Do you have a similar commercial real estate need that could qualify for economic incentives? We can help. <a href=\"https://www.allegrorealty.com/contact/\" rel=\"noopener\" style=\"font-weight: bold;\">Contact us</a> to discuss your real estate needs today. </p>","tag_ids":[77267670076,77269685260,77269686306,77269686350,77270935654,77570820764],"topic_ids":[77267670076,77269685260,77269686306,77269686350,77270935654,77570820764],"enable_google_amp_output_override":false,"generate_json_ld_enabled":true,"use_featured_image":true,"composition_id":0,"public_access_rules_enabled":false,"public_access_rules":[],"blog_post_schedule_task_uid":null,"blog_publish_to_social_media_task":"DONE_NOT_SENT","blog_publish_instant_email_task_uid":null,"blog_publish_instant_email_campaign_id":null,"blog_publish_instant_email_retry_count":0,"keywords":[],"html_title":"Allegro Procures Property Manager for Private University’s Diverse CRE Portfolio | Allegro","header":null,"password":null,"layout_sections":{},"enable_layout_stylesheets":null,"tweet":null,"tweet_at":null,"campaign_name":null,"campaign_utm":null,"meta_keywords":null,"meta_description":"See how Allegro helped a biotech startup secure more than one million dollars in incentives to offset the costs of relocating their facility. ","tweet_immediately":false,"publish_immediately":true,"security_state":"NONE","scheduled_update_date":0,"placement_guids":[],"property_for_dynamic_page_title":null,"property_for_dynamic_page_slug":null,"property_for_dynamic_page_meta_description":null,"property_for_dynamic_page_featured_image":null,"property_for_dynamic_page_canonical_url":null,"preview_image_src":null,"legacy_blog_tabid":null,"legacy_post_guid":"","performable_variation_letter":null,"style_override_id":null,"has_user_changes":true,"css":{},"css_text":"","unpublished_at":0,"published_by_id":13028929,"allowed_slug_conflict":false,"link_rel_canonical_url":null,"page_redirected":false,"page_expiry_enabled":false,"page_expiry_date":null,"page_expiry_redirect_id":null,"page_expiry_redirect_url":null,"deleted_by":null,"state_when_deleted":null,"cloned_from":86794999439,"staged_from":null,"personas":[],"compose_body":null,"featured_image":"https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/case-study-trailhead.png","featured_image_alt_text":"two lab technicians working with beakers","featured_image_width":745,"featured_image_height":495,"publish_timezone_offset":null,"theme_settings_values":null,"past_mab_experiment_ids":[],"head_html":null,"footer_html":null,"attached_stylesheets":[],"enable_domain_stylesheets":null,"include_default_custom_css":null,"published_at":1678456519270,"last_edit_session_id":null,"last_edit_update_id":null}, jsonBodyAsString={"post_summary":"<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>\n","post_body":"<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>\n<!--more-->\n<p>Costs were an important consideration for Trailhead. Although the team was facing pressure to relocate to a new city, the lower real estate and labor costs in Cleveland influenced their decision to stay in Ohio. Additionally, the startup was raising Series B funding and needed to ensure their existing financial resources were allocated appropriately.<br><br>The team at Trailhead contacted <a href=\"/about\" rel=\"noopener\">Allegro</a> for transaction support. Allegro's deep connections within the Cleveland market and years of CRE expertise solidified Trailhead's decision to work with the team.</p>\n<h2>Identifying a Unique Location and Seeking Financial Support for a Nuanced Client </h2>\n<p style=\"font-size: 18px;\">In the early stages of their partnership, Allegro met with Trailhead to solidify its relocation needs. While Trailhead knew it required more lab space than its current real estate could offer, the team needed assistance in conducting due diligence to support the <a href=\"/articles/missing-something-identify-it-using-a-cre-acquisition-strategy\" rel=\"noopener\">purchase of a building</a> that could sustain operations as business continued to grow.</p>\n<p style=\"font-size: 18px;\">Ultimately, Trailhead was looking for affordable real estate that could be transformed into state-of-the-art lab space, a location near highly skilled workers, the flexibility to accommodate growth, and a property manager to oversee any necessary renovations and building operations.<br><br>Allegro’s real estate team immediately selected and managed a team of due diligence vendors to evaluate Trailhead’s preferred location. At the same time, Allegro’s <a href=\"/articles/9-commercial-real-estate-government-incentives-to-capitalize-on\" rel=\"noopener\">government incentives</a> team was busy with a request for incentives that was sent to a local economic development agency. Allegro also sent out requests for proposals to select a property manager.</p>\n<h2>Overcoming Challenges to Secure State-of-the-Art Lab Space</h2>\n<p>After thorough evaluation of the preferred property, Trailhead acquired a 37,348-square-foot facility in Beachwood, Ohio. This new location would provide ample space for its existing 22 team members and the 47 future employees Trailhead planned to hire over the next decade. <br><br>During <a href=\"/articles/understanding-the-4-types-of-due-diligence-during-cre-disposition\" rel=\"noopener\">due diligence</a>, a number of building concerns were revealed. The presence of asbestos in the building posed a significant environmental challenge. Furthermore, worldwide supply chain disruptions would make needed renovations—including an advanced HVAC system and a new roof—difficult and expensive. Allegro managed multiple vendors to gather cost estimates to improve the building systems.</p>\n<h2>Negotiating Significant Government Incentives to Offset Costs </h2>\n<p>The Allegro consulting team successfully negotiated <span style=\"font-weight: bold;\">an incentives package worth $1.9 million.</span> It contained a real estate tax abatement, worth $678,000, and an additional $77,000 in job tax credits to account for the nearly four dozen high-paying jobs Trailhead intended to create. <br><br>Trailhead also received a state credit, worth $200,000 to support the cost of transforming the building into a cutting-edge laboratory and facility. The resulting space will allow Trailhead to continue work in specialized human cells, drug discovery, and human disease investigations.</p>\n<h2>Creating Room for Company Growth </h2>\n<p>The work completed and incentives won by <a href=\"/leadership\" rel=\"noopener\">Allegro’s expert teams</a> led to Trailhead’s successful relocation and CRE buildout. This facility not only accommodates Trailhead’s expanding operations, but also creates future research jobs to contribute to Cleveland’s growing life sciences industry.</p>\n<p style=\"font-weight: bold;\">Do you have a similar commercial real estate need that could qualify for economic incentives? We can help. <a href=\"https://www.allegrorealty.com/contact/\" rel=\"noopener\" style=\"font-weight: bold;\">Contact us</a> to discuss your real estate needs today. </p>","rss_summary":"<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>\n","rss_body":"<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>\n<!--more-->\n<p>Costs were an important consideration for Trailhead. Although the team was facing pressure to relocate to a new city, the lower real estate and labor costs in Cleveland influenced their decision to stay in Ohio. Additionally, the startup was raising Series B funding and needed to ensure their existing financial resources were allocated appropriately.<br><br>The team at Trailhead contacted <a href=\"/about\" rel=\"noopener\">Allegro</a> for transaction support. Allegro's deep connections within the Cleveland market and years of CRE expertise solidified Trailhead's decision to work with the team.</p>\n<h2>Identifying a Unique Location and Seeking Financial Support for a Nuanced Client </h2>\n<p style=\"font-size: 18px;\">In the early stages of their partnership, Allegro met with Trailhead to solidify its relocation needs. While Trailhead knew it required more lab space than its current real estate could offer, the team needed assistance in conducting due diligence to support the <a href=\"/articles/missing-something-identify-it-using-a-cre-acquisition-strategy\" rel=\"noopener\">purchase of a building</a> that could sustain operations as business continued to grow.</p>\n<p style=\"font-size: 18px;\">Ultimately, Trailhead was looking for affordable real estate that could be transformed into state-of-the-art lab space, a location near highly skilled workers, the flexibility to accommodate growth, and a property manager to oversee any necessary renovations and building operations.<br><br>Allegro’s real estate team immediately selected and managed a team of due diligence vendors to evaluate Trailhead’s preferred location. At the same time, Allegro’s <a href=\"/articles/9-commercial-real-estate-government-incentives-to-capitalize-on\" rel=\"noopener\">government incentives</a> team was busy with a request for incentives that was sent to a local economic development agency. Allegro also sent out requests for proposals to select a property manager.</p>\n<h2>Overcoming Challenges to Secure State-of-the-Art Lab Space</h2>\n<p>After thorough evaluation of the preferred property, Trailhead acquired a 37,348-square-foot facility in Beachwood, Ohio. This new location would provide ample space for its existing 22 team members and the 47 future employees Trailhead planned to hire over the next decade. <br><br>During <a href=\"/articles/understanding-the-4-types-of-due-diligence-during-cre-disposition\" rel=\"noopener\">due diligence</a>, a number of building concerns were revealed. The presence of asbestos in the building posed a significant environmental challenge. Furthermore, worldwide supply chain disruptions would make needed renovations—including an advanced HVAC system and a new roof—difficult and expensive. Allegro managed multiple vendors to gather cost estimates to improve the building systems.</p>\n<h2>Negotiating Significant Government Incentives to Offset Costs </h2>\n<p>The Allegro consulting team successfully negotiated <span style=\"font-weight: bold;\">an incentives package worth $1.9 million.</span> It contained a real estate tax abatement, worth $678,000, and an additional $77,000 in job tax credits to account for the nearly four dozen high-paying jobs Trailhead intended to create. <br><br>Trailhead also received a state credit, worth $200,000 to support the cost of transforming the building into a cutting-edge laboratory and facility. The resulting space will allow Trailhead to continue work in specialized human cells, drug discovery, and human disease investigations.</p>\n<h2>Creating Room for Company Growth </h2>\n<p>The work completed and incentives won by <a href=\"/leadership\" rel=\"noopener\">Allegro’s expert teams</a> led to Trailhead’s successful relocation and CRE buildout. This facility not only accommodates Trailhead’s expanding operations, but also creates future research jobs to contribute to Cleveland’s growing life sciences industry.</p>\n<p style=\"font-weight: bold;\">Do you have a similar commercial real estate need that could qualify for economic incentives? We can help. <a href=\"https://www.allegrorealty.com/contact/\" rel=\"noopener\" style=\"font-weight: bold;\">Contact us</a> to discuss your real estate needs today. </p>","tag_ids":[77267670076,77269685260,77269686306,77269686350,77270935654,77570820764],"topic_ids":[77267670076,77269685260,77269686306,77269686350,77270935654,77570820764],"enable_google_amp_output_override":false,"generate_json_ld_enabled":true,"use_featured_image":true,"composition_id":0,"public_access_rules_enabled":false,"public_access_rules":[],"blog_post_schedule_task_uid":null,"blog_publish_to_social_media_task":"DONE_NOT_SENT","blog_publish_instant_email_task_uid":null,"blog_publish_instant_email_campaign_id":null,"blog_publish_instant_email_retry_count":0,"keywords":[],"html_title":"Allegro Procures Property Manager for Private University’s Diverse CRE Portfolio | Allegro","header":null,"password":null,"layout_sections":{},"enable_layout_stylesheets":null,"tweet":null,"tweet_at":null,"campaign_name":null,"campaign_utm":null,"meta_keywords":null,"meta_description":"See how Allegro helped a biotech startup secure more than one million dollars in incentives to offset the costs of relocating their facility. ","tweet_immediately":false,"publish_immediately":true,"security_state":"NONE","scheduled_update_date":0,"placement_guids":[],"property_for_dynamic_page_title":null,"property_for_dynamic_page_slug":null,"property_for_dynamic_page_meta_description":null,"property_for_dynamic_page_featured_image":null,"property_for_dynamic_page_canonical_url":null,"preview_image_src":null,"legacy_blog_tabid":null,"legacy_post_guid":"","performable_variation_letter":null,"style_override_id":null,"has_user_changes":true,"css":{},"css_text":"","unpublished_at":0,"published_by_id":13028929,"allowed_slug_conflict":false,"link_rel_canonical_url":null,"page_redirected":false,"page_expiry_enabled":false,"page_expiry_date":null,"page_expiry_redirect_id":null,"page_expiry_redirect_url":null,"deleted_by":null,"state_when_deleted":null,"cloned_from":86794999439,"staged_from":null,"personas":[],"compose_body":null,"featured_image":"https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/case-study-trailhead.png","featured_image_alt_text":"two lab technicians working with beakers","featured_image_width":745,"featured_image_height":495,"publish_timezone_offset":null,"theme_settings_values":null,"past_mab_experiment_ids":[],"head_html":null,"footer_html":null,"attached_stylesheets":[],"enable_domain_stylesheets":null,"include_default_custom_css":null,"published_at":1678456519270,"last_edit_session_id":null,"last_edit_update_id":null}, jsonBodyMap={tag_ids=[77267670076, 77269685260, 77269686306, 77269686350, 77270935654, 77570820764], featured_image_alt_text=two lab technicians working with beakers, layout_sections={}, blog_publish_instant_email_retry_count=0, css={}, topic_ids=[77267670076, 77269685260, 77269686306, 77269686350, 77270935654, 77570820764], css_text=, featured_image_width=745, featured_image_height=495, featured_image=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/case-study-trailhead.png, html_title=Allegro Procures Property Manager for Private University’s Diverse CRE Portfolio | Allegro, generate_json_ld_enabled=true, has_user_changes=true, attached_stylesheets=[], composition_id=0, allowed_slug_conflict=false, enable_google_amp_output_override=false, blog_publish_to_social_media_task=DONE_NOT_SENT, cloned_from=86794999439, published_by_id=13028929}, keywords=[], label=Trailhead BioSystems Inc. Secures More Than $1M in Incentives to Offset Costs of Relocation, language=en, languageVariant=false, layoutSections={}, legacyBlogTabid=null, legacyId=null, legacyPostGuid=, linkRelCanonicalUrl=null, linkRelCanonicalUrlColumn=null, listTemplate=, liveDomain=allegrorealty.com, mab=false, mabExperimentId=null, mabMaster=false, mabVariant=false, majorVersion=0, metaDescription=See how Allegro helped a biotech startup secure more than one million dollars in incentives to offset the costs of relocating their facility. , metaKeywords=null, migratedLegacyPost=false, name=Trailhead BioSystems Inc. Secures More Than $1M in Incentives to Offset Costs of Relocation, nextPostFeaturedImage=null, nextPostFeaturedImageAltText=null, nextPostName=null, nextPostSlug=null, onlyIdSlug=false, pageExpiryDate=null, pageExpiryDateColumn=null, pageExpiryRedirectId=null, pageExpiryRedirectIdColumn=null, pageExpiryRedirectUrl=null, pageExpiryRedirectUrlColumn=null, pageRedirectedColumn=false, pageTitle=Allegro Procures Property Manager for Private University’s Diverse CRE Portfolio | Allegro, parentBlog='Case Studies' blog (77571626139) of hub id 6374170, password=null, passwordColumn=null, pastMabExperimentIds=[], performableGuid=null, performableVariationLetter=null, permissionedObjectType=Optional[BLOG_POST], personas=[], placementGuids=[], portableKey=null, portalId=6374170, position=null, postBody=<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>
<!--more-->
<p>Costs were an important consideration for Trailhead. Although the team was facing pressure to relocate to a new city, the lower real estate and labor costs in Cleveland influenced their decision to stay in Ohio. Additionally, the startup was raising Series B funding and needed to ensure their existing financial resources were allocated appropriately.<br><br>The team at Trailhead contacted <a href="/about" rel="noopener">Allegro</a> for transaction support. Allegro's deep connections within the Cleveland market and years of CRE expertise solidified Trailhead's decision to work with the team.</p>
<h2>Identifying a Unique Location and Seeking Financial Support for a Nuanced Client </h2>
<p style="font-size: 18px;">In the early stages of their partnership, Allegro met with Trailhead to solidify its relocation needs. While Trailhead knew it required more lab space than its current real estate could offer, the team needed assistance in conducting due diligence to support the <a href="/articles/missing-something-identify-it-using-a-cre-acquisition-strategy" rel="noopener">purchase of a building</a> that could sustain operations as business continued to grow.</p>
<p style="font-size: 18px;">Ultimately, Trailhead was looking for affordable real estate that could be transformed into state-of-the-art lab space, a location near highly skilled workers, the flexibility to accommodate growth, and a property manager to oversee any necessary renovations and building operations.<br><br>Allegro’s real estate team immediately selected and managed a team of due diligence vendors to evaluate Trailhead’s preferred location. At the same time, Allegro’s <a href="/articles/9-commercial-real-estate-government-incentives-to-capitalize-on" rel="noopener">government incentives</a> team was busy with a request for incentives that was sent to a local economic development agency. Allegro also sent out requests for proposals to select a property manager.</p>
<h2>Overcoming Challenges to Secure State-of-the-Art Lab Space</h2>
<p>After thorough evaluation of the preferred property, Trailhead acquired a 37,348-square-foot facility in Beachwood, Ohio. This new location would provide ample space for its existing 22 team members and the 47 future employees Trailhead planned to hire over the next decade. <br><br>During <a href="/articles/understanding-the-4-types-of-due-diligence-during-cre-disposition" rel="noopener">due diligence</a>, a number of building concerns were revealed. The presence of asbestos in the building posed a significant environmental challenge. Furthermore, worldwide supply chain disruptions would make needed renovations—including an advanced HVAC system and a new roof—difficult and expensive. Allegro managed multiple vendors to gather cost estimates to improve the building systems.</p>
<h2>Negotiating Significant Government Incentives to Offset Costs </h2>
<p>The Allegro consulting team successfully negotiated <span style="font-weight: bold;">an incentives package worth $1.9 million.</span> It contained a real estate tax abatement, worth $678,000, and an additional $77,000 in job tax credits to account for the nearly four dozen high-paying jobs Trailhead intended to create. <br><br>Trailhead also received a state credit, worth $200,000 to support the cost of transforming the building into a cutting-edge laboratory and facility. The resulting space will allow Trailhead to continue work in specialized human cells, drug discovery, and human disease investigations.</p>
<h2>Creating Room for Company Growth </h2>
<p>The work completed and incentives won by <a href="/leadership" rel="noopener">Allegro’s expert teams</a> led to Trailhead’s successful relocation and CRE buildout. This facility not only accommodates Trailhead’s expanding operations, but also creates future research jobs to contribute to Cleveland’s growing life sciences industry.</p>
<p style="font-weight: bold;">Do you have a similar commercial real estate need that could qualify for economic incentives? We can help. <a href="https://www.allegrorealty.com/contact/" rel="noopener" style="font-weight: bold;">Contact us</a> to discuss your real estate needs today. </p>, postBodyRss=<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>
<!--more-->
<p>Costs were an important consideration for Trailhead. Although the team was facing pressure to relocate to a new city, the lower real estate and labor costs in Cleveland influenced their decision to stay in Ohio. Additionally, the startup was raising Series B funding and needed to ensure their existing financial resources were allocated appropriately.<br><br>The team at Trailhead contacted <a href="/about" rel="noopener">Allegro</a> for transaction support. Allegro's deep connections within the Cleveland market and years of CRE expertise solidified Trailhead's decision to work with the team.</p>
<h2>Identifying a Unique Location and Seeking Financial Support for a Nuanced Client </h2>
<p style="font-size: 18px;">In the early stages of their partnership, Allegro met with Trailhead to solidify its relocation needs. While Trailhead knew it required more lab space than its current real estate could offer, the team needed assistance in conducting due diligence to support the <a href="/articles/missing-something-identify-it-using-a-cre-acquisition-strategy" rel="noopener">purchase of a building</a> that could sustain operations as business continued to grow.</p>
<p style="font-size: 18px;">Ultimately, Trailhead was looking for affordable real estate that could be transformed into state-of-the-art lab space, a location near highly skilled workers, the flexibility to accommodate growth, and a property manager to oversee any necessary renovations and building operations.<br><br>Allegro’s real estate team immediately selected and managed a team of due diligence vendors to evaluate Trailhead’s preferred location. At the same time, Allegro’s <a href="/articles/9-commercial-real-estate-government-incentives-to-capitalize-on" rel="noopener">government incentives</a> team was busy with a request for incentives that was sent to a local economic development agency. Allegro also sent out requests for proposals to select a property manager.</p>
<h2>Overcoming Challenges to Secure State-of-the-Art Lab Space</h2>
<p>After thorough evaluation of the preferred property, Trailhead acquired a 37,348-square-foot facility in Beachwood, Ohio. This new location would provide ample space for its existing 22 team members and the 47 future employees Trailhead planned to hire over the next decade. <br><br>During <a href="/articles/understanding-the-4-types-of-due-diligence-during-cre-disposition" rel="noopener">due diligence</a>, a number of building concerns were revealed. The presence of asbestos in the building posed a significant environmental challenge. Furthermore, worldwide supply chain disruptions would make needed renovations—including an advanced HVAC system and a new roof—difficult and expensive. Allegro managed multiple vendors to gather cost estimates to improve the building systems.</p>
<h2>Negotiating Significant Government Incentives to Offset Costs </h2>
<p>The Allegro consulting team successfully negotiated <span style="font-weight: bold;">an incentives package worth $1.9 million.</span> It contained a real estate tax abatement, worth $678,000, and an additional $77,000 in job tax credits to account for the nearly four dozen high-paying jobs Trailhead intended to create. <br><br>Trailhead also received a state credit, worth $200,000 to support the cost of transforming the building into a cutting-edge laboratory and facility. The resulting space will allow Trailhead to continue work in specialized human cells, drug discovery, and human disease investigations.</p>
<h2>Creating Room for Company Growth </h2>
<p>The work completed and incentives won by <a href="/leadership" rel="noopener">Allegro’s expert teams</a> led to Trailhead’s successful relocation and CRE buildout. This facility not only accommodates Trailhead’s expanding operations, but also creates future research jobs to contribute to Cleveland’s growing life sciences industry.</p>
<p style="font-weight: bold;">Do you have a similar commercial real estate need that could qualify for economic incentives? We can help. <a href="https://www.allegrorealty.com/contact/" rel="noopener" style="font-weight: bold;">Contact us</a> to discuss your real estate needs today. </p>, postEmailContent=<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>, postFeaturedImageIfEnabled=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/case-study-trailhead.png, postListContent=<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>, postListSummaryFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/case-study-trailhead.png, postRssContent=<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>, postRssSummaryFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/case-study-trailhead.png, postSummary=<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>
, postSummaryRss=<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>, postTemplate=AllegroHS/templates/single-case-studies.html, potentiallyStale=true, previewImageSrc=null, previewKey=caQOGoNA, previousPostFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/university3.jpg, previousPostFeaturedImageAltText=, previousPostName=Allegro Procures Property Manager for Private University’s Diverse CRE Portfolio, previousPostSlug=case-studies/allegro-procures-property-manager-for-private-universitys-diverse-cre-portfolio, processingStatus=PUBLISHED, propertyForDynamicPageCanonicalUrl=null, propertyForDynamicPageFeaturedImage=null, propertyForDynamicPageMetaDescription=null, propertyForDynamicPageSlug=null, propertyForDynamicPageTitle=null, publicAccessRules=[], publicAccessRulesEnabled=false, publicAccessRulesEnabledColumn=false, publishDate=2023-03-10 13:55:19, publishDateLocalTime=2023-03-10T13:55:19.270Z, publishDateLocalized=com.hubspot.jinjava.objects.date.FormattedDate@47b72fa3, publishDateLong=1678456519270, publishDateSnakeCaseLong=1678456519270, publishImmediately=true, publishImmediatelyColumn=null, publishTimezoneOffset=null, publishedAt=1678456519270, publishedByEmail=null, publishedById=13028929, publishedByName=null, publishedUrl=https://allegrorealty.com/case-studies/trailhead-biosystems-inc.-secures-incentives-to-offset-costs-of-relocation, requiresDeletion=false, resolvedDomain=allegrorealty.com, resolvedLanguage=null, rssBody=<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>
<!--more-->
<p>Costs were an important consideration for Trailhead. Although the team was facing pressure to relocate to a new city, the lower real estate and labor costs in Cleveland influenced their decision to stay in Ohio. Additionally, the startup was raising Series B funding and needed to ensure their existing financial resources were allocated appropriately.<br><br>The team at Trailhead contacted <a href="/about" rel="noopener">Allegro</a> for transaction support. Allegro's deep connections within the Cleveland market and years of CRE expertise solidified Trailhead's decision to work with the team.</p>
<h2>Identifying a Unique Location and Seeking Financial Support for a Nuanced Client </h2>
<p style="font-size: 18px;">In the early stages of their partnership, Allegro met with Trailhead to solidify its relocation needs. While Trailhead knew it required more lab space than its current real estate could offer, the team needed assistance in conducting due diligence to support the <a href="/articles/missing-something-identify-it-using-a-cre-acquisition-strategy" rel="noopener">purchase of a building</a> that could sustain operations as business continued to grow.</p>
<p style="font-size: 18px;">Ultimately, Trailhead was looking for affordable real estate that could be transformed into state-of-the-art lab space, a location near highly skilled workers, the flexibility to accommodate growth, and a property manager to oversee any necessary renovations and building operations.<br><br>Allegro’s real estate team immediately selected and managed a team of due diligence vendors to evaluate Trailhead’s preferred location. At the same time, Allegro’s <a href="/articles/9-commercial-real-estate-government-incentives-to-capitalize-on" rel="noopener">government incentives</a> team was busy with a request for incentives that was sent to a local economic development agency. Allegro also sent out requests for proposals to select a property manager.</p>
<h2>Overcoming Challenges to Secure State-of-the-Art Lab Space</h2>
<p>After thorough evaluation of the preferred property, Trailhead acquired a 37,348-square-foot facility in Beachwood, Ohio. This new location would provide ample space for its existing 22 team members and the 47 future employees Trailhead planned to hire over the next decade. <br><br>During <a href="/articles/understanding-the-4-types-of-due-diligence-during-cre-disposition" rel="noopener">due diligence</a>, a number of building concerns were revealed. The presence of asbestos in the building posed a significant environmental challenge. Furthermore, worldwide supply chain disruptions would make needed renovations—including an advanced HVAC system and a new roof—difficult and expensive. Allegro managed multiple vendors to gather cost estimates to improve the building systems.</p>
<h2>Negotiating Significant Government Incentives to Offset Costs </h2>
<p>The Allegro consulting team successfully negotiated <span style="font-weight: bold;">an incentives package worth $1.9 million.</span> It contained a real estate tax abatement, worth $678,000, and an additional $77,000 in job tax credits to account for the nearly four dozen high-paying jobs Trailhead intended to create. <br><br>Trailhead also received a state credit, worth $200,000 to support the cost of transforming the building into a cutting-edge laboratory and facility. The resulting space will allow Trailhead to continue work in specialized human cells, drug discovery, and human disease investigations.</p>
<h2>Creating Room for Company Growth </h2>
<p>The work completed and incentives won by <a href="/leadership" rel="noopener">Allegro’s expert teams</a> led to Trailhead’s successful relocation and CRE buildout. This facility not only accommodates Trailhead’s expanding operations, but also creates future research jobs to contribute to Cleveland’s growing life sciences industry.</p>
<p style="font-weight: bold;">Do you have a similar commercial real estate need that could qualify for economic incentives? We can help. <a href="https://www.allegrorealty.com/contact/" rel="noopener" style="font-weight: bold;">Contact us</a> to discuss your real estate needs today. </p>, rssSummary=<p>Trailhead BioSystems Inc., a biotech startup, sought to relocate after recognizing their current lab space was not meeting their needs. Because developed lab space is extremely expensive to acquire, the team at Trailhead was looking for office space that could be built out to match their specific lab requirements. </p>
, rssSummaryFeaturedImage=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/case-study-trailhead.png, safeFeaturedImageAltText=two lab technicians working with beakers, scheduledUpdateDate=0, screenshotPreviewTakenAt=1678456519584, screenshotPreviewUrl=https://cdn1.hubspot.net/hubshotv3/prod/e/0/547dbac5-a140-4c23-b4ea-75a9bc94696d.png, sections={}, securityState=NONE, siteId=null, slug=case-studies/trailhead-biosystems-inc.-secures-incentives-to-offset-costs-of-relocation, stagedFrom=null, state=PUBLISHED, stateWhenDeleted=null, styleOverrideId=null, styleOverrideIdColumn=null, subcategory=normal_blog_post, subcategoryEnum=normal_blog_post, syncedWithBlogRoot=true, tagId=null, tagIds=[77267670076, 77269685260, 77269686306, 77269686350, 77270935654, 77570820764], tagList=[Industry, Healthcare, Consulting, Economic Incentives, Service Line, Service], tagNames=[Industry, Healthcare, Consulting, Economic Incentives, Service Line, Service], tagsForBuffer=[77267670076, 77269685260, 77269686306, 77269686350, 77270935654, 77570820764], targetObjectType=BLOG_POST, teamPerms=[], templatePath=, templatePathForRender=AllegroHS/templates/single-case-studies.html, themePath=null, themeSettingsValues=null, title=Allegro Procures Property Manager for Private University’s Diverse CRE Portfolio | Allegro, tmsId=null, topicId=null, topicIds=[77267670076, 77269685260, 77269686306, 77269686350, 77270935654, 77570820764], topicList=[Industry, Healthcare, Consulting, Economic Incentives, Service Line, Service], topicNames=[Industry, Healthcare, Consulting, Economic Incentives, Service Line, Service], translatedContent={}, translatedContentEnumMap={}, translatedFromId=null, translations={}, tweet=null, tweetAt=null, tweetImmediately=false, unpublishedAt=0, updated=1678456519276, updatedById=13028929, updatedDateTime=2023-03-10T13:55:19.276Z, upsizeFeaturedImage=false, url=https://allegrorealty.com/case-studies/trailhead-biosystems-inc.-secures-incentives-to-offset-costs-of-relocation, useFeaturedImage=true, useFeaturedImageColumn=false, userPerms=[], views=null, visibleToAll=null, widgetContainers={}, widgetcontainers={}, widgets={module_16576370385602={body={module_id=79002237368, title_image={alt=university3, height=600, loading=lazy, max_height=600, max_width=800, size_type=auto, src=https://6374170.fs1.hubspotusercontent-na1.net/hubfs/6374170/university3.jpg, width=800}}, css={}, child_css={}, id=module_16576370385602, name=module_16576370385602, type=module, order=7, label=hero-title-image, smart_type=null, styles={}, module_id=79002237368}}})
Trailhead BioSystems Inc. Secures More Than $1M in Incentives to Offset Costs of Relocation
View case study
Winning together through trust
"Because of Allegro, our contracts meet our corporate standards, we are aware of ever-changing market dynamics, and we never miss a critical date. When Allegro is involved, we feel confident in our real estate decisions."
"The Allegro team takes a proactive approach to identifying site options and can discover opportunities beyond those that are on the market. They are expert relationship builders and trusted members of our team. Their diverse knowledge base and ability to quickly problem solve has been an asset to our organization for several years. We would highly recommend them to any company."
"Our staff has found Allegro to be extremely responsive, attentive, and pleasurable to work with. They have been proactive in keeping our occupancy costs low, thereby allowing us to spend more of our dollars on mission critical work."
What is Your Commercial Real Estate Score?
Is your commercial real estate portfolio aligned with your business objectives? Take this assessment and discover your CRE score.